Subcontract Administrator at First Point Group - Chandler, Arizona
First Point GroupGreat opportunity for a Subcontract Administrator to join a hyper-scale Semiconductor project in Chandler, AZ!
Scroll down to find the complete details of the job offer, including experience required and associated duties and tasks.
Subcontracts Administrator
Work Type: Full-Time, Office/Project
Work Location: Chandler, AZ
Contract Duration: 12 months (possible conversion to perm)
Pay Rate R
...
ange: $52-$66/hr w2
Job Summary
The Subcontracts Administrator is responsible for supporting and leading all phases of subcontract formation, tendering, negotiation, award, and administration for EPC projects. This includes preparing and reviewing bid and proposal packages, developing contract procedures, coordinating evaluations, negotiating commercial terms, and administering awarded subcontracts.
The role requires close collaboration with bidders, subcontractors, project management, engineering, construction, and other internal stakeholders to establish clear contractual requirements and ensure compliance with project objectives. The Subcontracts Administrator continuously monitors subcontract performance, cost and schedule progress, and potential financial, technical, legal, and commercial risks, providing timely updates and recommendations to management.
This position also prepares and negotiates change orders and contract amendments, resolves contractual issues, and supports the successful execution of project requirements while representing the company with the highest standards of integrity, professionalism, and ethics.
Major Responsibilities
• Manage multiple subcontracts and/or service agreements simultaneously, as assigned.
• Lead subcontract formation activities, including:
• Identifying and prequalifying potential bidders.
• Preparing and issuing Requests for Proposal (RFP) packages.
• Coordinating and resolving technical and commercial clarifications.
• Receiving and evaluating bids.
• Organizing the bid evaluation process.
• Preparing commercial bid summaries and award recommendation documents.
• Obtaining required approvals in accordance with established procedures.
• Preparing subcontract documents for execution.
• Implement the Division Responsibilities Matrix and applicable Standard Work Process Procedures for subcontract administration.
• Administer assigned subcontracts and continuously monitor progress, performance, cost, and compliance.
• Identify and communicate potential financial, technical, commercial, schedule, or contractual issues to project management.
• Prepare and maintain subcontract control, tracking, and status reports.
• Plan and coordinate subcontract-related meetings, including bid clarification, pre-award, and other contract administration meetings, to ensure alignment among all stakeholders.
• Support the Project Contracts team in resolving administrative and contractual matters related to planning, staffing, work-hour estimates, budgeting, procedures, financial commitments, risk, technical specifications, and commercial conditions.
• Coordinate with Construction, Engineering, and Support Services teams on activities that affect contractual rights and obligations, subcontract performance, and administration.
• Represent the company in contractual discussions and negotiations of moderate complexity.
• Develop and administer communication and information programs to promote a clear and consistent understanding of subcontract terms and conditions.
• Monitor subcontract costs against scope and progress and prepare periodic reports for management.
• Prepare, negotiate, and administer change orders, amendments, and other contractual modifications.
• Work proactively to identify, mitigate, and resolve contractual risks and performance issues.
Education and Experience
• Bachelor's degree or international equivalent with 5–8 years of relevant experience, or 9–12 years of relevant work experience in lieu of a degree.
• Minimum 5 years of experience in subcontract or contract administration.
• Demonstrated