STO-OS Administrative Assistant 3

What You Will Do Science and Technology Operations (STO) is seeking an enthusiastic, responsible early-career professional with strong communication skills to support the Facilities Operations Directorate (FOD). The Science and Technology Operations Directorate is one of the largest facility operations directorates at LANL. We oversee 2.2 million square feet of facilities where low to moderate hazard scientific work is performed. The Technical Areas we cover include a large portion of TA-03, TA's 43, 59, 48, 33, 35, 46, 36, 57, 66 and 49. For these areas we manage all maintenance, construction and operations. The selected candidate will support the Facility Operations Division Leader, other Group offices and interact and collaborate with other support staff within the Division. The candidate will schedule, plan and coordinate visits and meetings; interact with all levels of personnel; prioritize workload and produce high quality work; exhibit excellent communication skills; purchase equipment and other materials; and exhibit a can-do attitude regarding all the office administrative duties. Duties include, but are not limited to: Utilize LANL applications for typical administrative functions. Effectively support the STO Division leader and STO Group Leaders in a manner that is customer-focused and positive, teaming with other support staff in the groups, division, and external to our organization. Maintain a professional demeanor as well as office environment; demonstrate initiative and willingness to help when needed; serve as a point of contact for employees. Effectively manage commitments for timely deliverables. Take initiative to research answers to questions when they arise and resolve problems in a complex work environment where information is most sensitive. Serve as a resource to staff regarding established administrative policies and procedures. Serve as Key Core Custodian. Serve as administrative support for managing the division's vehicles. Serve as backup support for access control, including coordinating access requests and maintaining associated documentation. Provide backup support for Time and Effort (T&E) activities. Serve as a backup DPR (Designated Procurement Representative) for routine supply orders and administrative purchases. Maintain and update organizational charts, personnel listings and related administrative information. Assist with new employee onboarding. Assist with maintaining and updating the STO webpage to ensure information is accurate, current, and professionally presented. Develop and maintain effective working relationships with STO personnel, customers, and other organizational support groups. Effectively manage multiple calendars and coordinate meetings with multiple managers, group leaders, and other administrators. Work under pressure of multiple deadlines, frequent interruptions, and changing priorities. Demonstrate record of dependability and reliability as proven through good attendance and quality of work. Perform other administrative duties and special assignments as directed by the Operations Support Manager to support mission requirements. What You Need Minimum Job Requirements: Advanced knowledge of and experience with the provision of administrative services and activities, including general office management. Advanced knowledge of and experience with office-interfacing software packages (i.e.. Microsoft, Outlook, Excel). Extensive experience organizing, prioritizing, managing and following through to completion, multiple assigned tasks in a demanding work environment. Proficient in the preparation and formatting of correspondence, reports, and/or presentations. Excellent oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail. Calendar management experience. Excellent customer service skills. Education/Experience: Position requires a High School Diploma and 3 years related experience; or, an equivalent combination of…

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