Sr Registration & Sourcing Manager

About Us Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust—all around the world. Summary The Senior Housing & Sourcing Manager is responsible for sourcing, contracting and managing hotel and venue programs for a wide range of corporate and consumer events of various scale, from a single property to many hotels and sub-blocks, in the U.S. and internationally. Serving as the main point of contact for housing, the Senior Manager leads client, hotel and vendor meetings, negotiates contracts and works with legal teams to mitigate risk, manages direct reports and contractors as assigned, and ensures programs are delivered on time and within budget. This position will support our Registration team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show site 2-3 days per week. The ideal candidate will be based out of any of the following locations: Philadelphia, PA Los Angeles, CA San Francisco, CA Chicago, IL Royal Oak, MI St. Paul, MN Las Vegas, NV New York, NY Grand Prairie, TX Milwaukee, WI Essential Duties & Responsibilities Hotel & Venue Sourcing and Contracting Lead global hotel and venue sourcing from RFP through contract, utilizing departmental templates and procedures Negotiate room rates, rebates/commissions, concessions, attrition, cancellation and other contract terms; route contracts to the client or Sparks VP+ for review and/or signature Review hotel/venue and client contract clauses and work with Sparks, client and hotel/venue legal teams to mitigate risk and gain approvals Build and maintain strong hotel partner relationships that support favorable terms and fast resolution when programs change Participate in RFP process for new business and existing clients Housing Management & Event Leadership Lead execution of housing for various scale events, from one hotel to many hotels and sub-blocks, from kick-off through final reconciliation, with a focus on sub-block, concession, attrition and reporting management Develop and track project schedules, agendas and workbooks; drive timeline with team and clients Manage change throughout the program, including hotel substitutions, date changes, headcount shifts and room type changes; communicate the impact and updated plan to clients, internal teams and hotels Communicate with clients, internal teams, hotel partners and third-party vendors with a clear understanding of client goals and objectives Provide responsive client and attendee support and own escalations through resolution Collaborate with Registration Lead and contact center team; ensure quality of service and timely delivery of all necessary components for each event Lead, mentor and develop direct reports and contractors assigned to programs Additional responsibilities may include: BA training docs and execution, vendor staff housing and travel management, and VIP/Special Guest registration, housing and travel management Budget, Accounting & Vendor Management Create and manage budgets (Procim/GS), hotel and vendor invoice/expense tracking and final reconciliation, ensuring programs are within budget, reconciled in a timely manner and meeting profit margin goals Reconcile hotel billing against contract terms, including concessions earned and attrition charges Negotiate contracts/agreements with third-party vendors and team contractors Commission tracking and collection as required Technology & Reporting Strong working knowledge of Passkey; working knowledge…

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