Sr. Procurement Specialist

Job Posting Title Sr. Procurement Specialist Agency 455 OK MEDICAL MARIJUANA AUTHORITY Supervisory Organization 455 OK Medical Marijuana Authority Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Up to $70,000 based on education and experience. Job Description Basic Purpose Performs specialist-level procurement and contract administration work for OMMA. Independently coordinates assigned acquisitions from initial planning through purchase order and contract closeout, maintains the procurement record, and advises agency staff on compliant purchasing methods. Serves as OMMA's primary operational liaison with OMES Central Purchasing and other required state reviewers for assigned acquisitions. Typical Functions Reviews purchase requests, scopes of work, specifications, estimates, funding information, and supporting documents; determines the appropriate acquisition method. Prepares, reviews, enters, and routes requisitions and purchase orders in PeopleSoft, including required comments, justifications, approvals, and attachments. Plans and administers competitive acquisitions, including solicitation documents, bidder communications, conferences, bid openings, evaluation records, and award recommendations. Coordinates acquisitions using statewide contracts, State Use suppliers, cooperative contracts, direct purchase methods, sole source procedures, emergency procedures, and applicable exemptions. Coordinates procurement and contract documents with program staff, Finance, Legal, Information Technology, OMES, suppliers, and other required reviewers before a commitment is made or work begins. Maintains complete procurement files documenting the business need, acquisition method, competition or exception, approvals, evaluation, award, purchase order, contract actions, and closeout. Processes and tracks purchase order and contract actions, including renewals, amendments, change orders, encumbrance adjustments, supplier updates, and closeout activities. Maintains procurement and contract tracking records for solicitation status, purchase order balances, renewal dates, expiration dates, amendments, and required actions. Works with designated contract monitors to document supplier performance, deliverables, spending, and contract concerns while preserving the program area's responsibility to verify performance and receipt. Provides procurement guidance and training to OMMA staff and responds to supplier questions, OMES inquiries, audits, and records requests. Exercises procurement authority only within written delegations and approved procedures. Does not make unauthorized commitments, certify unverified receipt, or provide final payment approval for transactions handled through procurement. Other duties as assigned. Other Duties Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. Works effectively in team environment, participating and assisting their peers. Participates in the development and evaluation of program objectives and procedures. Provides training and technical assistance to internal staff. Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. This is the specialist level of this job family assigned independent responsibilities involving in a specific area of the lifecycle, procurement, purchasing, contracts, and/or acquisition, of obtaining goods and services for an institution or agency. At this level employees may have a business title that denotes their …

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