SR. PROCUREMENT AGENT 2026-03168
City of Fayetteville, ARThe City of Fayetteville is committed to attracting, engaging and rewarding a multi-generational workforce. By offering a total rewards package including competitive compensation and benefits plans and a purposeful work life, the City is an employer of choice focused on serving our community. Essential Job Duties ESSENTIAL DUTIES AND RESPONSIBILITIES: Note: All City of Fayetteville supervisory positions require employees to demonstrate leadership competencies by exhibiting appropriate role modeling and setting proper examples. In addition, all City of Fayetteville positions require the employee to provide good customer service to both internal and external customers, maintain positive and effective working relationships with other City employees (especially members of their own team), and have regular and reliable attendance that is non-disruptive. Other essential duties of this position include the following: Perform supervisory responsibilities which may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems. Carry out supervisory responsibilities in accordance with the City’s policies and applicable laws. Draft, revise and implement annual contracts for various services, products, and agreements. Develop and/or implement strategic procurement plans, procurement policies and procedures, delegated procurements, quality control systems, procurement training, and electronic procurement systems Manage and establish competitive solicitation schedules to ensure successful project completion on a timely basis. Review solicitations to ensure compliance with City policies, state laws and other requirements. Identify opportunities for solicitation improvements. Monitor purchases for compliance with City policies, City ordinances, and state laws. Coordinate and assist departments in compiling information for requests for proposals, bids, and requests for qualifications; coordinate information to procure services, equipment, materials and supplies, and monitor preparation and distribution of proposals and bids to vendors. Prepare complex and descriptive technical specifications, bid documents, and contracts. Compile and manage information to develop City-wide blanket contracts and monitor spending to ensure compliance and use of blanket contracts. Manage and maintain the City’s Procurement web pages and electronic bidding software. Manage the receiving, tabulating, and recording of bids and public bid openings. Evaluate bids to determine compliance with bid specifications, purchasing policies, state and federal laws. Analyze proposals and bids received from vendors in order to assist departments with procurement recommendations to Mayor and City Council. Maintain a centralized contract repository, track contract expiration dates, and manage contract renewals and amendments. Assist with establishing standard contract clauses for use in contracts and solicitations. Analyze current procurement activities and recommend improvements through more efficient procurement methods, e-procurement, quantity discounts, standardization, value analysis or cooperative purchasing. Assist in establishing and supervising a contract administration system designed to ensure contractors, vendors, and internal customers are performing in accordance with the terms and conditions of existing City contracts. Prepare and maintain accurate records and documentation on all formal solicitation activities. Research market sources and vendors to locate and ensure cost effective and competitive pricing for the purchase of supplies and services. Manage and monitor third party vendor consolidated sub-accounts for City staff. Create and deactivate user accounts for employees as necessary for vendors and other third-party accounts as needed. Serve as a secondary Program Administrator with the City’s procurement card program finan…