Sr Conference Planner, External Speaker Management Logistics

The Senior Planner, External Speaker Management Logistics is a critical role in ensuring the seamless execution of our keynote speakers at Gartner Conferences. The Sr. Planner is responsible for the successful coordination and advancement of logistics for guest keynote speakers booked by the External Speaker Management team. The Senior Planner is also integral to the operational efficiency and effectiveness of the Gartner Speaker and Sourcing Management team. The ideal candidate will have a background in event planning and logistics, with a focus on managing high-profile speakers and their requirements. This role will report into the Manager, External Speaker Management, who will oversee the logistics for guest keynote speakers. What you will do: Ensure all speaker needs and contract requirements are met, including audiovisual needs, presentation materials, recording/livestream permissions, VIP opportunities i.e. book-signings, fireside chats, etc., and any special requests Effectively and efficiently communicate speaker updates to internal stakeholders, including program management, production, marketing, logistics, content, registration, and housing to ensure alignment Schedule, conduct, and mediate pre-conference planning calls between speakers and key stakeholders. Confirm marketing materials, travel arrangements, accommodations, registration, and itineraries for keynote speakers Liaise with speakers/speakers’ offices and key stakeholders to set expectations and ensure overall satisfaction Maintain strong relationships with external vendors and service providers to ensure high-quality service delivery Host guest speakers and manage an exceptional onsite experience Proactively handle and troubleshoot emerging problems throughout the planning cycle and onsite experience A passion for staying abreast of current events and speakers in technology and business What you will need: Bachelor’s Degree preferred 3+ years of professional experience, including 2+ years of event planning and logistics or related experience Exceptional organizational skills and attention to detail. Ability to build processes and continually realize best practices Strong executive presence Excellent customer service and communication skills A passion for staying abreast of current events and speakers in technology and business Proven ability to manage multiple projects simultaneously and work under tight deadlines Proven ability to master new systems and tools Ability to travel approximately 20% (6-8 conferences annually) Who are we? At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world. Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities. Since our founding in 1979, we’ve grown to 20,000 associates globally who support over 13,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here. What makes Gartner a great place to work? Our vast, virtually untapped market potential offers limitless opportunities – opportunities that may not even exist right now – for you to grow professionally and flourish personally. How far you go is driven by your passion and performance. We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients. Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations. We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldw…

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