Specialist - Purchasing

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career! Job Title: Specialist - Purchasing Agency: Gwinnett Technical College Job Requisition ID: JR0000006678 Shift: Day (United States of America) Compensation Details: $48,880/YR Job Description: This job is a Full time, benefited, FLSA Exempt position in the Administrative Services Division that reports to the Executive Director of Accounting. Minimum Qualifications (Job Code 31772) An Associate’s degree or equivalent *and* Three (3) years of related work experience Preferred Qualifications: In addition to the minimum qualifications, a two-year degree from a technical college. Working knowledge of State of Georgia and Gwinnett Technical College purchasing policies and procedures. Experience using PeopleSoft accounting system. A diploma from a postsecondary institution in a business field. Accurate 10-key skills. Working knowledge of Excel. Good organizational skills and works well independently. Job Description Summary: Under general supervision, the Purchasing Specialist assists the business office staff with daily workload and special projects as identified and assigned. Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior (Performed by all incumbents) Demonstrates eagerness to learn and assume responsibility; seeks out and accepts increased responsibility; displays a "can do" approach to work. Shows persistence and seeks alternatives when obstacles arise; seeks alternative solutions; does things before being asked or forced to by events. Shows flexibility in response to process change and adapts to and accommodates new methods and procedures. Accepts direction and feedback from supervisor and follows through appropriately. Works when scheduled; begins and ends work as expected; calls in according to policy when arriving late for work or when absent. Observes provisions of Fair Labor Standards Act; observes policies on break and lunch periods; uses work time appropriately. Duties/Responsibilities: Percentage of Time: Creates purchase requisitions and finalizes purchase orders in computerized accounting system. (55%) Creates, manages, and renews contracts in accordance with state law and regulations. (5%) Communicates with faculty and staff related to purchase orders, as needed. This includes training new staff on purchasing rules, navigating the purchasing system, and how to find answers to various purchasing questions. (15%) Completes training with Department of Administrative Services as required to receive/maintain purchasing certifications. (5%) Completes reporting requirements in accordance with various state agencies. (5%) Prepares spreadsheets and analysis as required. (5%) Assists business office staff with daily duties as assigned. (5%) Performs other duties as assigned in the fulfillment of the needs, philosophy, and purpose of Gwinnett Technical College. (5%) Physical Demands: Frequency (N)Never, (O)Occasionally or (C)Constantly Requires operation, access, or control of financial resources. (N) Requires having a P-Card. (N) Driving is a responsibility of this position. (O) This position will have direct interaction or care of children under the age of 18 or direct patient care. (N) This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications). (N) This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation. (C) This position requires moving abo…

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