Specialist, Maintenance Planning

Quantum Lifecycle Partners LP is Canada's largest and most important integrated computer asset disposal and recycling processor. We are committed to the safe and secure reuse of electronics, the responsible recycling of electronics to divert waste from landfills, and the recovery of natural resources from obsolete electronics. Location: Toronto, Ontario (On-site) Position Status: Permanent Full-time Existing Vacancy: Yes Position Summary We are seeking an organized, detail-oriented Maintenance Planning Specialist to plan, schedule, coordinate, and document maintenance activities at our Toronto operations. Reporting to the Maintenance Supervisor, this role manages maintenance work orders, preventive maintenance schedules, spare parts, vendors, contractors, and maintenance records to support the safe and reliable operation of equipment and building systems. The successful candidate will work closely with Operations, Maintenance, Engineering, EHS, Procurement, and Finance teams to improve equipment reliability, reduce downtime, and support operational efficiency. This role directly contributes to operational safety and environmental responsibility, aligning with Quantum’s mission to lead in sustainable electronics recycling and IT asset disposition. Key Responsibilities Maintenance Planning & Coordination Coordinate maintenance work requests from initial submission through completion. Review, prioritize, assign, and track preventive and corrective maintenance work orders. Prepare and publish weekly maintenance schedules for internal maintenance personnel and contractors. Coordinate equipment downtime and access requirements with Operations and Production teams. Prepare job plans that include the work scope, required parts, tools, technical documents, permits, and safety requirements. Monitor open work orders and follow up on overdue or incomplete work. Ensure completed work orders include labour hours, parts used, failure details, and completion notes. Maintain accurate records of maintenance activities, repairs, inspections, and equipment history. Preventive Maintenance Program Develop and maintain preventive maintenance programs for production equipment, mobile equipment, facility systems, and utilities. Establish preventive maintenance tasks and frequencies using equipment manuals, inspection requirements, operating conditions, and maintenance history. Generate, schedule, and track preventive maintenance work orders. Review preventive maintenance findings and create corrective work orders for identified deficiencies. Maintain schedules for regulated inspections, certifications, calibrations, and annual equipment servicing. Monitor preventive maintenance compliance and report overdue or missed activities. Review maintenance results and recommend improvements to task instructions and frequencies. Parts, Inventory & Procurement Maintain an inventory of critical spare parts, consumables, and maintenance supplies. Establish minimum and maximum stock levels for critical maintenance parts. Obtain pricing and quotations for replacement parts, materials, repairs, and external services. Prepare purchase requisitions and purchase orders in accordance with company purchasing procedures. Coordinate the receiving, inspection, storage, and staging of maintenance parts. Track supplier lead times and follow up on delayed parts or services. Record parts issued against the appropriate work order and equipment asset. Complete periodic inventory counts and maintain an organized and clearly labelled maintenance parts area. Contractor & Vendor Management Coordinate maintenance work performed by external contractors and service providers. Schedule contractor visits and communicate work requirements, equipment access, and planned downtime. Maintain required contractor documentation, including insurance certificates, WSIB clearances, licences, certifications, and safety records. Prepare contractor work authorizations and supporting documentation …

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