Special Events Manager

Starting at 60,000!! Organization Information: The Boys & Girls Clubs of the Midlands (BGCM), an affiliate with Boys & Girls Clubs of America is a comprehensive out-of-school provider designed to support the most vulnerable youth in the Midlands. We have a vision to provide a world-class Club Experience that assures success is within reach of every young person who enters our doors, with all members on track to graduate from high school with a plan for the future, demonstrating good character and citizenship, and living healthy lifestyles. Position Summary: The Special Events Manager is responsible for providing leadership and direction in identifying and creating opportunities to build public awareness of Club services, programs, and activities as well as planning and executing a variety of fund-raising and stewardship events for Boys & Girls Clubs of the Midlands. This person also partners closely with the Board of Directors, Chief Development Officer, Development Director, Marketing and Public Relations Manager, Southwest Iowa Board of Trustees, Family Guild and volunteer committees to plan and coordinate special events that meet program or fundraising goals. They will evaluate and reports results, with recommendations for modifying events to improve success. Essential Functions: Strategic Planning: Contribute to the planning and implementation of special events as assigned, working with Club staff and volunteers to coordinate activities and facilitate communications to promote the mission of BGCM Negotiate with vendors and sponsors to obtain space, refreshments/catering, audio-visual needs, event journals and all related materials and resources that ensure event success Work with program staff and volunteers to ensure that every event contains program content to enhance the knowledge of the audience and general public regarding the mission and programs of BGCM Resource Development: Contribute to attaining financial support: Plan creative events that facilitate solicitation of donations from target audiences Identify and recruit corporate sponsors to underwrite event expenses or to donate gifts, cash or in-kind services to minimize expenses Recruit and lead volunteer event committees by providing leadership, training and support to ensure success. Steward Honorary Chairs for events Manage honorary chairs, committees, volunteers and staff in various capacities relating to events Serve as a liaison to the Southwest Board of Trustees and Family Guild on event sponsorships, auctions, raffles and logistics Solicit sponsorship, underwriting, in-kind donations, table and ticket sales, and auction and raffle items Procures in-kind donations, prizes, plaques, awards, printing for the purpose of lowering fundraising costs Resource Management: Works closely with the Chief Development Officer on event budgets Manage administrative and operational systems to: Track expenses involved in implementing all special events Record all direct and indirect revenues realized by events Recognize contributions with acknowledgment letters Understand and carry out the procurement process for events including logistical processing of purchase orders, receipts and internal and external coordination Record and complete necessary paperwork and follow up for future events Program and Service Management: Ensure effective program implementation and administration, making sure all event and related logistics and support activities are carried out as scheduled Evaluate success of special events, as determined by appropriate measures such as attendance, revenues generated, public relations activity, enrollment in Club programs, etc. to ensure events are meeting financial and community needs Marketing and Public Relations: Increase visibility of Club programs, services and activities by informing all media contacts and target audiences of scheduled special events. Prepare and distribute press releases, community bulletins and newsletter articles regarding event…

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