Special Events Coordinator

ABOUT THE POSITION YOUR FUTURE BEGINS HERE! Join one of the fastest-growing cities in Arizona and the youngest in Yuma County! Under general supervision of the Recreation Manager, plans, coordinates, promotes, and evaluates community special events, festivals, and cultural arts programs sponsored or co-sponsored by the city. The incumbent coordinates all aspects of event development and implementation, including budgeting, logistics, vendor and sponsor coordination, marketing, staffing, volunteer management, safety planning, and event evaluation. The incumbent works collaboratively with City departments, community organizations, businesses, and external agencies to deliver high-quality events that enhance community engagement and support departmental goals. As the Special Events Coordinator, you will: Plan, organize, implement, and evaluate community events, festivals, and cultural arts programs sponsored or co-sponsored by the city. Develop event budgets; monitor revenues and expenditures; recommend strategies to achieve cost recovery, growth, and long-term sustainability goals. Identify, recruit, and coordinate sponsors, community partners, vendors, exhibitors, entertainers, and artists, and contractors; negotiate service arrangements and monitor performance. Prepare event plans, schedules, site layouts, and operational timelines; coordinate staffing, volunteers, equipment, facilities, traffic control, security, emergency services, permits, and other event logistics. Collaborate with City departments, community organizations, and external agencies to ensure events are delivered safely, efficiently, and in compliance with applicable regulations. Coordinate event marketing and promotional efforts with City marketing staff, including content for activity guides, websites, social media, recreation management systems, print materials, and other communication channels. Maintain accurate records of event attendance, revenues, expenditures, contracts, permits, and other program-related documentation. Conduct participant surveys and evaluate event outcomes; prepare reports and recommendations for program improvements and future planning. Research, procure, and maintain event equipment, supplies, rentals, and service contracts; develop specifications, scopes of work, and obtain quotes as required. Respond to participant, vendor, sponsor, and community inquiries and concerns; resolve issues and foster positive customer and community relations. Assist with recruitment, training, and scheduling of assigned staff and volunteers; ensure compliance with City policies, safety procedures, and program standards. Assist with preparation and administration of departmental budgets and identify potential funding and sponsorship opportunities. Communicate with local media and community stakeholders regarding upcoming events and recreational opportunities. Enforce applicable safety, health, sanitation, and operational policies, procedures, and regulations. Perform other related duties as assigned. IDEAL CANDIDATE Will possess the knowledge of: Principles and practices of planning, coordinating, implementing, and evaluating community events, festivals, cultural arts programs, and public gatherings. Event logistics, including site planning, crowd management, traffic control, security coordination, permitting, vendor management, and event operations. Marketing, public relations, sponsorship development, and community outreach strategies. Budget development, financial tracking, cost recovery methods, and revenue generation through sponsorships and partnerships. Contract administration and procurement practices related to event services, equipment rentals, entertainers, and vendors. Safety, health, sanitation, and risk management standards applicable to public events and recreational activities. Community organizations, businesses, agencies, and resources that support special events and community engagement. Modern office practices, procedures, and equip…

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