Special Education Data and Operations Manager

Under the general supervision of the Director of Special Education, the Special Education Data and Operations Manager manages department business operations, compliance controls, and data governance. The position regularly exercises discretion and independent judgment to evaluate operational risks, compare solutions,implement authorized workflow improvements, and recommend resource allocations. The manager directly assists the Director in maintaining accurate state and local reporting, including CALPADS and SEIS, and effective service delivery across all seven campuses, while also completing necessary administrative tasks. Delegated Authority and Scope CMP delegates authority to establish department operational workflows, internal review checkpoints, and follow-up procedures within approved policy. The manager evaluates alternatives and implements process changes within this scope under general supervision, rather than requiring approval for each routine operational decision. The manager evaluates compliance controls, operational improvements, and resource options and makes substantive recommendations to the Director. Changes to policy,expenditures beyond delegated limits, contract execution, personnel actions, and legal or student-specific educational decisions remain with authorized administrators or IEP teams, as applicable. Department Operational Leadership and Director Support Directly assist the Director of Special Education in planning and managing department operations; establish operational priorities and internal schedules for department calendars and key initiatives within delegated authority. Provide operational guidance and supplementary administrative support to Special Education Program Specialists; evaluate competing requests and recommend priorities consistent with the Director’s direction. Design and manage tracking systems for deadlines, compliance requirements, contracts, and department deliverables; establish review checkpoints, evaluate overdue items, and determine operational follow-up within delegated authority. Analyze operational issues and develop recommendations for leadership; draft, prepare, and distribute professional communications, reports, presentations, and meeting materials. Lead the operational planning of department meetings, training, and cross-functional projects; determine milestones, assess implementation barriers, and coordinate logistics, documentation, and follow-up activities. Evaluate operational needs, gaps, and overdue items, compare possible courses of action, recommend priorities to Special Education leadership, and implement solutions within delegated authority. Serve as the central office lead for Special Education operational processes, systems management, compliance tracking, and department coordination; resolve process questions within approved policy and refer policy or legal questions to designated administrators. Special Education Department Operations Establish and maintain organized systems for Special Education records and documentation; audit files at the end of the year, evaluate access, completeness, and retrieval practices and implement authorized safeguards. Develop and evaluate Special Education department systems, procedures, workflows, and communication systems; compare alternatives and implement operational improvements within approved policy and delegated authority. Manage Extended School Year (ESY) administrative and operational planning; evaluate logistical options and resource needs, and resolve implementation issues within delegated authority. Coordinate enrollment tracking, family communications, materials procurement and distribution, and program logistics. State and Compliance Reporting Manage the department’s reporting readiness and compliance review process in collaboration with the Director of Data Management and the Director of Special Education; establish internal review checkpoints, evaluate unresolved issues, and recommend correct…

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