Spare Parts Clerk

Job Overview Join our team as a Spare Parts Clerk! This is a new position on our maintenance team and a great opportunity to start or grow a career in maintenance support and inventory control. Working closely with the Maintenance Planner, you will support daily parts room operations and help make sure technicians have the right parts at the right time, so equipment stays reliable and production keeps moving. You do not need previous spare parts experience. We are looking for someone with strong attention to detail, good command of information, and solid Excel skills who is eager to learn. We provide on-the-job training, and you will take on more responsibility as your skills grow. What You'll Do Receiving & Warehouse Organization Unpack incoming shipments, verify contents against packing slips and purchase orders, inspect parts for damage, and log them into the system. Assign storage locations and label parts so they are easy to find. Keep the spare parts warehouse clean, safe, and organized, and take part in 5S audits. Follow facility safety rules and procedures. Inventory Accuracy Update stock information in SAP and our maintenance management system (MMS) accurately and on time. Monitor stock levels and perform scheduled cycle counts, prioritizing the most critical parts. Help research and resolve differences between physical counts and system records. Identify obsolete or damaged items for review. Supplier Quotes & Purchasing Support Request and compare supplier quotes for spare parts. Keep supplier and part information up to date, including photos and specifications. Work with the Maintenance Planner to reorder low-stock items based on minimum and maximum levels. Help prepare parts purchases according to company procedures and approval limits. Follow up with suppliers on open orders and delayed shipments, and keep purchase records organized and traceable. Maintenance Work Order Support Reserve, kit, and stage parts and tools for preventive maintenance and major repairs, and keep their status up to date. Issue parts to technicians and record each transaction accurately. Issue tools from the tool crib and track check-outs and returns. Support weekly and monthly maintenance planning meetings with parts availability information. Help locate parts quickly when urgent repairs are needed. What We're Looking For High school diploma or equivalent. Working knowledge of Microsoft Excel, including sorting, filtering, basic formulas, and keeping data organized. Strong attention to detail and accuracy when handling numbers, part information, and records. Good command of information: able to find, verify, organize, and update it, and to notice when something does not look right. Good organization and follow-through, with the ability to manage several priorities. Mechanical aptitude and interest in learning to identify industrial parts. Clear communication with technicians, suppliers, and team members. English proficiency sufficient to understand part information, work instructions, and safety procedures. Eagerness to learn new systems and processes, ask questions, and follow procedures. Reliable transportation and dependable attendance. Helpful, but Not Required 1–3 years of experience in a warehouse, inventory, parts counter, purchasing, maintenance, manufacturing, or military supply role. Experience with SAP, a maintenance management system, or inventory software. Basic knowledge of industrial parts, such as bearings, belts, valves, electrical components, and hydraulic fittings. Forklift experience. We will provide certification, and you will be expected to operate a forklift as the role develops. Bilingual (English/Spanish) skills. Physical Requirements & Work Environment Ability to stand, walk, bend, and reach while working in the warehouse and around production areas. Ability to climb ladders to reach stored parts. Willingness to become forklift certified through company-provided training and to operate a forklift when requir…

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