Space Planner- Senior Project Manager – Workplace, Relocation & Change Management

At PROVEN, we deliver more than projects, we deliver confidence, clarity, and calm in the midst of change. Our Senior Project Managers combine strategic thinking, technical expertise, and human-centered leadership to guide organizations through complex workplace transitions. Position Summary We are seeking a highly skilled and self-directed Project Manager to lead integrated workplace initiatives involving space planning, relocations, FF&E coordination, and change management. This role requires the ability to translate organizational needs into efficient space solutions while ensuring projects are executed seamlessly from planning through post-occupancy. The ideal candidate thrives in fast-paced environments, balances precision in logistics with empathy for people, and brings a confident presence that inspires trust among clients, colleagues, and vendors. What You Will Do Serves as a single point of contact for the client and executive stakeholders. Translates business objectives into scope, success criteria, and actionable project plans. Facilitates governance, decision logs, and executive readouts. Provide Planning. Programming and Design Integration Leads discovery, programming, and test fits; validate occupancy and adjacencies. Coordinates A/E teams through schematic, design development, and construction documents. Conducts constructability reviews and advise on best-value technical decisions. Builds and maintains integrated Microsoft Project schedules with dependencies and critical path. Establishes and tracks budgets, forecasts, commitments, accruals, and cash flow. Publishes weekly status reports with schedule variance, cost performance, and risk updates. Drafts Statements of Work, bid packages, and award recommendations for A/E, GC, and specialty vendors. Administers owner-held contracts in partnership with Procurement and Finance/AP. Prepares and Oversees submittals, RFIs. Drives issue resolution and recovery plans to protect the critical path. Directs furniture standards, specifications, bidding, procurement, and installation management.• Coordinates IT/AV, security/access, and facilities operations for seamless cutover. Maintains a living risk and issue register with mitigation actions and accountable persons. Serve as the lead point of contact for space planning and workplace transition projects. Perform occupancy planning, test fits, and programming studies , providing recommendations backed by data and scenario analysis. Plan and manage large-scale relocations, including phasing, logistics, and vendor coordination . Develop and maintain detailed project scopes, schedules, budgets, and reporting dashboards . Coordinate FF&E procurement, delivery, and installation to align with space and occupancy requirements. Oversee vendor selection, RFP processes, and contractor performance . Partner with change management leads to integrate space decisions with communication and training strategies. Lead stakeholder workshops, project meetings, and end-user readiness sessions. Prepare clear, professional communications, including move instructions, signage packages, welcome guides, and executive updates . Conduct on-site walkthroughs, space audits, and move-day support . Ensure projects adhere to PROVEN and client safety protocols, policies, and quality standards. What You Bring 7+ years of experience in space planning, workplace strategy, relocation management, or facilities planning. 5+ years managing vendors, contracts, or service teams. Proven experience managing large relocations and complex FF&E installations in active, operational environments. Strong knowledge of change management principles , with experience guiding end users through physical and operational transitions. PROVEN ability to manage MEP projects. Excellent written and verbal communication skills; capable of tailoring messaging to executives, teams, and vendors. Ability to thrive in fast-paced, shifting environments with minimal supervision. A confide…

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