Sourcing Coordinator
Orange County, FLJob ID 40612 Location Utilities Solid Waste Full/Part Time Full-Time Regular/Temporary Regular Overview At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals. Orange County Utilities is one of the largest utility providers in Florida and has been recognized nationally and locally for outstanding operations, efficiencies, innovations, education programs and customer focus. As one of the largest departments in Orange County Government, we provide water and wastewater services to over 500,000 citizens and 66 million annual guests; operate the largest publicly owned landfill in the state; and manage in excess of a billion dollars of infrastructure assets. Our focus is on excellent quality, customer service, sustainability, and a commitment to employee development. Join us to find more than a job, find a career. Orange County Utilities is seeking a qualified individual to fill the position of a ¿ Sourcing Coordinator¿. This position performs responsible work with limited supervision in the procurement of supplies, services, commodities, and equipment for an Orange County Division(s)/Department. Work involves communicating with department staff, vendors and other Orange County divisions including Finance and Procurement on purchasing, receiving, shipping and invoicing problems and processes. Duties are performed under limited supervision of the assigned supervisor and is reviewed for compliance with division objectives and policies for achievement of desired results. Job Description Representative Duties and Skills Initiates and processes procurement actions on behalf of the Utilities Department. Processes completed purchasing transactions and invoices for payment in accordance with the accounts payable procedures. Use County Procurement card for purchases under the current limit of $10,000 per transaction. Process all monthly procurement card reports via Bank of America website and submit related documents to Finance within prescribed timeframes. Prepares and processes purchased requisitions, delivery orders and procurement card orders for materials, services, and supplies from the most economical source. Maintains backorder status on purchased items and follows up on all delayed orders. Obtains price quotes for non ¿ contract purchases from a variety of sources including Utilities divisions, vendors, websites, and catalogs. Contacts vendors for availability and delivery schedules. Ensures all quotes and paperwork comply with Orange County policies. Organizes and maintains accurate and timely records of all purchasing documentation. Research outstanding, partially paid and unpaid invoices. Performs routine purchasing work according to generally accepted public procurement principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work. Obtains price quotes for non-contract purchases from a variety of sources including vendors, websites and catalogs. Contacts vendors for availability and delivery schedules. Ensures all quotes and paperwork are in compliance with Orange County policies. Develops and assembles procurement documents and coordinates any required reviews to ensure consistency and accountability in County procurements. Processes purchase orders, delivery orders and receiving transactions in Advantage Financial System. Prepares payment packages to be forwarded to Accounts Payable. Reviews, interprets and monitors contract specificatio…