Sourcing Assistant
Catalyst BrandsOverview The Administrative Sourcing Assistant reports directly to the Business Support Specialist and provides administrative, operational, and project support to the Catalyst Brands Sourcing organizations. Serving as an extension of the Business Support Specialist, this role supports departmental priorities through meeting coordination, communication management, travel and expense administration, reporting, project support, and operational execution The position works closely with the Catalyst Brands Sourcing, International Offices, Product Development, Technical Design, Merchandising, Design, Executive Assistants, and other cross-functional partners to support business activities, milestone management, sample coordination, competitive shopping initiatives, wear testing, onboarding activities, and team operations. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while building strong partnerships across the organization. Responsibilities Coordinate and assist with communications for the Catalyst Brands Global Sourcing teams. Support departmental projects and initiatives under the direction of the Business Support Specialist. Design and develop presentations, reports, meeting materials, newsletters, and communications. Manage department supply budgets in partnership with the Business Support Specialist. Perform administrative functions including calendar management, meeting scheduling, maintaining files, and coordinating team events. Serve as a key resource for internal partners by maintaining knowledge of team processes, resources, systems, and tools. Manage expense report submissions and documentation while ensuring compliance with Corporate Travel Policy requirements. Book domestic and international travel arrangements and process travel and non-travel related expenses. Prepare, maintain, and update reports, databases, records, and files utilizing appropriate software systems. Coordinate office supply ordering and inventory management for supported teams. Support onboarding activities, including: o Technology requests o Workspace setup o Seating arrangements o New Hire training support o Building tours o Training materials and binders o SharePoint navigation assistance Coordinate with Facilities and Building Operations regarding: o Furniture requests o Office moves – with the supervision of the Business Support Specialist o Storage management o Cleaning requests o Access requests o Donation pickups o Bulk trash removal Send team-wide communications, announcements, and organizational updates. Anticipate team needs and proactively plan and execute solutions. Catalyst Brands Sourcing Milestones Milestone Meeting Coordination Schedule and manage Catalyst Brands Sourcing milestone meetings Assist Executive Assistants with scheduling and coordinating milestone meetings owned by Merchandising and Design partners. Maintain milestone calendars and communicate key dates, deliverables, and deadlines. Build and maintain strong relationships with Executive Assistants and cross-functional partners to facilitate scheduling and participation. Demonstrate critical thinking and a strong understanding of the Catalyst Brands Sourcing to anticipate team needs and support workflow execution. Assist with meeting preparation, room setup, virtual meeting support, and technical coordination as needed. Set up and support mobile meeting carts, cameras, microphones, and conferencing equipment. Troubleshoot technical meeting issues and coordinate with IT when necessary. Train new team members on meeting technology and collaboration tools. Sample Management Coordinate sample delivery and pickup with photo studios and other business partners. Support sample organization for photo shoots, meetings, and events. Coordinate sample transfers to philanthropy and other designated groups. Assist as needed for fit symposium samples in partnership with Technical Design. Maintain sample tracking …