Sourcing and Quoting Coordinator-Hospitality

About Bernhardt Hospitality Bernhardt Hospitality is a leading provider of custom and standard furniture solutions for luxury hotels, resorts, restaurants, senior living, and multifamily environments worldwide. Combining exceptional design, craftsmanship, sourcing expertise, and operational excellence, we partner with leading hotel brands, ownership groups, purchasing firms, and design studios to deliver memorable hospitality experiences through furniture that is built to last. Position Summary The Sourcing & Quoting Coordinator plays a critical role in supporting Bernhardt Hospitality's sales, project management, and supply chain teams by coordinating supplier communications, gathering pricing information, preparing customer quotations, and maintaining accurate sourcing data. This role serves as a key link between Sales, Project Management, Product Development, Operations, and our global supplier network. The ideal candidate is highly organized, detail-oriented, analytical, and thrives in a fast-paced environment where accuracy, responsiveness, and collaboration are essential. The Sourcing & Quoting Coordinator will help ensure that quotations are competitive, complete, and aligned with Bernhardt Hospitality's quality, sourcing, and profitability standards. Key Responsibilities Quoting & Pricing Support Assist in preparing accurate and timely project quotations for custom and standard hospitality furniture opportunities. Coordinate collection of pricing, freight estimates, lead times, and supplier information. Review specifications, drawings, finish requirements, COM/COL requirements, and project details to support accurate pricing. Maintain quote templates, pricing databases, and supporting documentation. Verify pricing accuracy and ensure all quote components are complete before release. Support revisions, value engineering exercises, and alternate pricing requests. Sourcing & Supplier Coordination Communicate directly with domestic and international suppliers to obtain product, cost, lead time, and manufacturing information. Assist with supplier qualification and sourcing initiatives. Maintain supplier information, capabilities, lead times, and pricing records. Support supplier performance tracking and sourcing analysis. Coordinate sourcing activities across custom casegoods, seating, outdoor, and specialty product categories. Data Management & Reporting Maintain accurate quote, sourcing, and project information within company systems. Update databases, trackers, Airtable platforms, and reporting tools. Prepare reports related to quoting activity, supplier data, pricing trends, and project opportunities. Ensure data integrity and consistent documentation standards. Cross-Functional Collaboration Work closely with Sales, Project Managers, Customer Service, Product Development, and Operations teams. Support project handoffs from quoting through execution. Assist with gathering information needed to support customer presentations, pricing reviews, and sourcing decisions. Participate in project review meetings and operational planning discussions. Process Improvement Identify opportunities to improve quoting efficiency, sourcing processes, and data accuracy. Help develop and maintain best practices, templates, and standard operating procedures. Support continuous improvement initiatives focused on speed, consistency, and customer experience. Qualifications Required Bachelor's degree in Business, Supply Chain, Operations, Interior Design, Hospitality, or related field; equivalent experience considered. 2-5 years of experience in sourcing, procurement, quoting, estimating, operations, project coordination, or a related role. Strong proficiency in Microsoft Excel and Microsoft Office applications. Exceptional attention to detail and organizational skills. Strong mathematical and analytical abilities. Excellent written and verbal communication skills. Ability to manage multiple priorities and deadlines simultaneously. Preferred Ex…

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