Site Operations Coordinator

POSITION SUMMARY The Facilities & Logistics Lead is responsible for ensuring APOC's buildings, grounds, equipment, and ministry spaces are safe, functional, organized, compliant, and ready to support worship services, ministry activities, staff operations, and community events. Although the title is Facilities & Logistics Lead, this role requires facilities management-level experience. The ideal candidate will bring a combination of hands-on maintenance or handyman experience, vendor coordination, facility operations, safety awareness, inventory management, budget tracking, and strong organizational follow-through. This position is responsible for both day-to-day facility readiness and the development of stronger facility systems, including preventive maintenance processes, vendor tracking, safety and compliance follow-up, inventory controls, event readiness, and documentation. The first year of the role is expected to require a full-time commitment as APOC continues building and stabilizing facility operations, systems, and processes. The Facilities & Logistics Lead directly supports the mission of APOC by ensuring that every physical space is safe, welcoming, organized, and prepared for ministry use. To apply, please use this link-https://docs.google.com/forms/d/e/1FAIpQLSfe1nJfIejPrS9VaBI5s14yy1RaTKKI2UeiK8mSu2EJ9XI6rw/viewform?usp=header ESSENTIAL DUTIES & RESPONSIBILITIES The Facilities & Logistics Lead will be responsible for, but not limited to, the following day-to-day responsibilities and ongoing lane responsibilities: Facility Readiness and Daily Operations Ensure APOC facilities are prepared for worship services, meetings, ministry events, and community activities. Conduct regular walkthroughs of buildings, grounds, classrooms, sanctuary, lobby, restrooms, kitchen, storage areas, and common spaces. Identify and document maintenance, safety, cleanliness, setup, and building readiness needs. Ensure rooms are properly set up, stocked, clean, and functional before scheduled use. Support opening, closing, and building readiness procedures as assigned. Confirm that lighting, HVAC, security systems, equipment, and commonly used spaces are functioning properly. Respond promptly to facility-related concerns, urgent issues, and maintenance requests. Maintenance and Repairs Perform basic maintenance and repair tasks, including general handyman work, minor plumbing, minor electrical, carpentry, fixture repairs, and basic facility troubleshooting. Identify repair needs that require a licensed vendor, contractor, electrician, plumber, HVAC technician, or other specialized support. Develop and maintain a preventive maintenance schedule for key building systems and recurring facility needs. Track completed maintenance work, open repair items, warranties, service history, equipment manuals, and recurring maintenance schedules. Support seasonal maintenance needs, including snow removal coordination, lawn care, exterior upkeep, and weather-related building preparation. Vendor and Contractor Management Source, evaluate, and recommend vendors and contractors for facility repairs, maintenance, safety, inspections, and capital projects. Coordinate scheduling and access for approved vendors and contractors. Obtain quotes for work as required by APOC's purchasing and approval process. Monitor vendor performance and confirm work is completed properly before final approval or payment processing. Help identify vendors that should be replaced, improved, or placed under a more formal service structure. Maintain vendor contact information, service agreements, invoices, warranties, and related documentation. Communicate vendor updates and project status to Lane 4 leadership. Safety, Code, and Compliance Support Help ensure APOC facilities remain safe, functional, and aligned with applicable safety expectations, inspection needs, and facility standards. Coordinate with appropriate vendors or inspectors regarding fire alarms, fire extinguishers, eme…

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