Site Office Administrator Lead

Location: (HPES) MDA - MD Anderson Cancer Center, Houston, TX Job ID: R0150149 Date Posted: 2026-10-28 Company Name: HITACHI AMERICA, LTD. Profession (Job Category): Administration & Facilities Job Schedule: Full time Remote: No Job Description: Site Office Administrator Lead Company: Hitachi Particle Engineering and Services, Inc. Division: Particle Therapy Division Location: Houston, TX Status: Direct Hire (non-exempt) The Compan y Hitachi Particle Engineering and Services, Inc. is the world's leading commercial supplier of ion linear accelerator systems. We specialize in the development, production, installation and servicing of low-cost compact ion linear accelerators (linacs) using radiofrequency quadrupole (RFQ) linac and drift-tube linac (DTL) technology. Our company is dedicated to using this position of leadership to provide the highest quality and most reliable commercial ion linac systems to meet the needs of customers in medical, industrial, and research applications. HPES is located in Pleasanton, CA as well as 5 Service Maintenance sites – Mayo Clinic Rochester, MN, Mayo Clinic, Phoenix, AZ, MD Anderson, Houston, TX, St. Jude’s Children Hospital, Memphis, TN and John Hopkins Medical, Washington, DC. Summary: We are seeking an experienced Site Office Administrator Lead to provide administrative and operational support Particle Therapy Division (PTD) Service & Maintenance Organization (SMO) at our customer hospital site in Houston, TX. Reporting directly to the Manager, Administration & Procurement, this position serves as the functional lead for Site Office Administrators while providing daily support to the local Service & Maintenance team and working closely with the Site Service Manager. Responsibilities include but are not limited to: Perform the full scope of Site Office Administrator (SOA) responsibilities and provide daily administrative and operational support to the Service & Maintenance Organization (SMO) at the MD Anderson Cancer Center Hospital Site in Houston, TX. Serve as the functional Lead for Site Office Administrators under the direction of the Manager, Administration & Procurement, providing day-to-day guidance, training, onboarding support, and assistance with established administrative processes. Support the Manager, Administration & Procurement with Houston common warehouse and inventory activities , including receiving, issuing, transferring, returning and shipping materials, as well as cycle counts, physical inventory, reconciliation, and discrepancy follow-up. Support the Manager with coordination of SOA activities, cross-site coverage, administrative follow-up, process consistency, special projects, and implementation of departmental priorities. Provide comprehensive support for Quality Assurance System (QMS), and Safety activities , including document and record control, calibration records, safety training records, compliance tracking, and other required administrative documentation. Maintain a working knowledge of applicable QMS, FDA, OSHA, company safety, and regulatory requirements related to Service & Maintenance operations. Coordinate import, export, and domestic shipments of parts, tools, equipment, and company assets, and support shipping, receiving, material movement, and inventory-related administrative activities as required. Process and coordinate non-trade purchases, invoices, payments, and related administrative activities in accordance with company procedures. Provide leading support HR-related site activities , including onboarding, offboarding, access coordination, and required documentation. Perform other duties and special projects as assigned by the Manager, Administration & Procurement. Required Qualifications: Bachelor’s degree or equivalent combination of education and relevant experience. Ability to successfully meet and maintain all customer hospital site-access requirements, including required background checks, health screenings, and drug scre…

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