Shop Expeditor

Position Summary The Shop Expeditor is responsible for coordinating, monitoring, and facilitating the timely movement of materials, work orders, and equipment throughout the shop to support production schedules, making of parts, equipment assembly, repairs, and customer delivery commitments. This position serves as a central point of coordination between machinist and assemblers, purchasing, inventory, sales, and management to ensure required materials and information are available when needed. The Shop Expeditor proactively identifies delays, communicates priorities, tracks job progress, and helps resolve issues that may affect productivity, quality, employee needs, or delivery schedules. Position Classification The Shop Expeditor is a full-time non-exempt hourly employee. This position will work 40 hours per-week (limited flex schedule) and paid every 2 week. Essential Duties and Responsibilities 1. Shop and Work-Order Coordination Monitor active work orders, production jobs, equipment repairs, and assembly projects to ensure timely progress. Coordinate and perform the movement of materials, components, tools, and equipment between receiving, inventory, workstations, assembly areas, and shipping. Verify that shop personnel have the necessary materials, documentation, and instructions to complete assigned work. This may include materials preparation for better shop flow Identify work orders that are delayed, incomplete, or at risk of missing scheduled completion dates. 2. Materials and Inventory Management Monitor material availability for scheduled production, assembly, and repair work. Coordinate with purchasing to obtain missing, delayed, or urgently needed materials. Help maintain accurate inventory records and promptly report discrepancies, shortages, damaged items, or misplaced materials. Support appropriate organization, storage, and control of shop materials, tools, and equipment. 3. Production and Service Scheduling Assist management with coordinating shop schedules, work priorities, and completion dates. Monitor work in progress and identify bottlenecks, resource constraints, or scheduling conflicts. Notify management promptly when supplier delays, material shortages, equipment problems, or other obstacles threaten scheduled commitments. Assist with coordinating completed equipment and materials for inspection, packaging, shipment, or customer pickup. 4. Communication and Documentation Maintain accurate work-order status records, material tracking information, and job completion updates in ERP. Communicate with purchasing, inventory, production, service, shipping, and management to resolve workflow issues in-person and through ERP. Ensure relevant job documentation, drawings, parts lists, and instructions are available. Escalate unresolved issues promptly to the appropriate supervisor or manager. 5. Quality and Safety Support compliance with Pine quality procedures, work instructions, and applicable safety requirements. Verify that materials and components are appropriately identified and associated with the correct work orders. Report damaged, incorrect, missing, or nonconforming materials to the appropriate personnel. Follow Pine’s safety policies and promptly report unsafe conditions, equipment concerns, and workplace hazards and assist in correction. 6. Continuous Improvement Identify opportunities to improve material flow, work-order tracking, shop organization, and scheduling processes. Recommend procedures that reduce unnecessary handling, waiting time, material shortages, and production delays. Assist management in monitoring productivity, turnaround times, and on-time completion. Perform other related duties as assigned by the Manufacturing Manager or Director of Manufacturing. Qualifications High school diploma or equivalent. 10+ years’ experience in a manufacturing, machine shop, equipment repair, warehouse, production, or industrial service environment. Strong organizational skills and the ab…

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