Shipping Specialist

Job Title: Shipping Specialist Department: Operations / Materials Management The Shipping Specialist coordinates accurate, timely, secure, and compliant fulfillment and shipment of Kimera Labs products, samples, and other authorized materials. The position supports primarily domestic shipments and occasional international shipments, including frozen, refrigerated, and ambient-temperature packages. The Shipping Specialist verifies shipping instructions and documentation, prepares qualified packaging, maintains shipment and inventory traceability, monitors deliveries, and coordinates with Operations, Manufacturing, Quality, Sales, and customer-facing personnel. Activities are performed in accordance with approved procedures, applicable carrier requirements, and relevant quality and safety controls. ESSENTIAL DUTIES AND RESPONSIBILITIES: Review approved shipment requests, confirm recipient and delivery information, shipping method, product identity, quantities, and any applicable handling instructions before fulfillment. Pick, verify, package, label, and dispatch products, samples, supplies, and other authorized materials accurately and within established shipping deadlines. Prepare frozen, refrigerated, and ambient-temperature shipments using approved packaging configurations, refrigerants, insulation, temperature monitors, and handling instructions, as applicable. Handle dry ice and other regulated shipping materials only after completing applicable training and when specifically authorized; comply with relevant DOT, IATA, carrier, and workplace safety requirements. Prepare and verify packing lists, shipping labels, carrier documentation, commercial invoices, customs information, and other shipment records, as applicable to domestic and occasional international shipments. Coordinate international shipments with management and designated compliance personnel; escalate export, customs, destination-country, or regulatory questions before shipment. Verify packaging condition, required labels, shipping marks, seals, and documentation prior to carrier pickup or handoff. Schedule carrier pickups, coordinate delivery timelines, and use approved carrier portals and shipping software to generate labels and manage shipments. Track shipments, monitor delivery status and exceptions, and communicate delays, loss, damage, temperature excursions, or delivery concerns promptly to appropriate personnel. Document and escalate shipping deviations, product discrepancies, damaged packages, or suspected compromised shipments; support investigations and corrective actions as directed by Quality or management. Maintain complete, accurate, legible, and timely shipping records, including shipment identifiers, product/lot information when applicable, quantities, carrier tracking, dates, and proof of delivery. Maintain chain-of-custody or other enhanced traceability documentation when required by the shipment type, approved procedure, or customer requirements. Coordinate with inventory personnel to verify availability and approved status of products and materials prior to shipment; do not independently release regulated materials or products for distribution. Accurately record inventory movements, product allocations, returns, and shipping transactions in approved logs, spreadsheets, or inventory-management systems. Assist with inventory counts, cycle counts, reconciliation of shipped quantities, and investigation of inventory discrepancies. Apply appropriate stock rotation and expiration-date controls, including FEFO where applicable, and promptly identify products with potential shelf-life or status concerns. Maintain organized, clean, secure, and appropriately controlled shipping, packing, staging, and storage areas. Inspect shipping supplies and packaging materials, monitor stock levels, and request replenishment to prevent shipping delays. Coordinate authorized returns and refused or undeliverable shipments; follow approved instructions for receipt, s…

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