Shipping/Receiving Coordinator

Shipping & Receiving Coordinator About Us: Quantum Doors is a growing, fast-paced supplier of high-quality interior and exterior doors, frames, hardware and related products. We pride ourselves on accuracy, organization, quality, and getting complete orders to our customers on time. We are looking for a reliable, organized and motivated Shipping & Receiving Coordinator who will take ownership of our shipping and receiving operations and help ensure production stays on track for upcoming deliveries. Previous experience in the door industry is strongly preferred. Experience in millwork, windows, cabinets, lumber, building materials, or a similar construction related industry will also be considered. Position Overview: This is a hands-on role responsible for overseeing incoming and outgoing materials, organizing upcoming orders, and making sure jobs are completed and ready for their scheduled delivery dates. This position is not just about loading and unloading trucks. You will be responsible for staying on top of upcoming deliveries and making sure the work required in the shop is getting completed on time. You will work closely with our production team to identify what still needs to be completed for each job, communicate priorities, follow up on outstanding items, and make sure complete orders are ready before their scheduled delivery. We are looking for someone who takes ownership. If a delivery is coming up and something isn't finished, missing, damaged, or incorrect, we expect you to identify the problem early and work with the appropriate team members to get it resolved. Key Responsibilities: Receive and inspect incoming doors, jambs, hardware, glass, and other materials Verify incoming shipments against purchase orders and packing slips Identify and report shortages, damages, incorrect products, or discrepancies Organize and stage project orders for upcoming deliveries and customer pickups Review upcoming delivery schedules and determine what still needs to be completed for each order Make sure required work in the shop is being completed so orders are ready for their scheduled delivery dates Communicate priorities to the production team based on upcoming deliveries Follow up on incomplete work and outstanding items instead of waiting until the day of delivery Check each order to ensure all doors, jambs, hardware, glass, and related components are accounted for Identify missing items and work with production, purchasing, and sales to have them completed or sourced Ensure orders are complete before they are released for delivery Prepare and organize outgoing orders so they can be loaded efficiently and accurately Coordinate incoming and outgoing deliveries Help ensure customer delivery commitments are met Clearly organize and separate materials by project/job Maintain a clean and organized shipping, receiving, and staging area Communicate potential delays or problems to management before they affect the delivery schedule Work closely with sales and production to prioritize urgent and upcoming orders Assist with loading and unloading trucks when required Operate forklifts and material-handling equipment safely What We're Looking For: We are looking for someone who takes ownership and stays ahead of the schedule, rather than someone who waits to be told what needs to be done. The right person: Is a self-starter and takes initiative Is highly organized and detail-oriented Understands the importance of deadlines Keeps track of upcoming deliveries and plans ahead Follows up with people to make sure work gets completed Identifies problems before they become last-minute emergencies Is comfortable holding people accountable for work that needs to be completed Can prioritize multiple projects and deadlines Is reliable and accountable Communicates clearly with production, sales, drivers, and management Takes pride in making sure every order leaves complete and on time Can work effectively in a fast-paced environment without constant…

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