Shipping/Receiving Coordinator

What We Do Established in 1949, Waldale is the largest private manufacturer of licence plates in North America. From our main facility in Amherst, Nova Scotia, we proudly serve the Motor Vehicle Industry with comprehensive solutions including licence plate manufacturing, registration services, and deliver-on-demand fulfillment and distribution. As a recognized leader in the design, production, and distribution of high-quality jurisdictional license plates, Waldale is committed to innovation, reliability, and exceptional customer service. In addition to our core products, we offer a range of registration and warehousing solutions tailored to meet the evolving needs of our clients. Responsibilities As Shipping/Receiving Coordinator you will report directly to the Operations Director and will be responsible for: the effective flow of finished goods from production to loading delivery vehicles, in keeping with customer specifications and service delivery standards. Responsible for day-to-day oversight of warehousing and shipping/receiving related activities. Ensure contents of each pallet and shipping box are correctly filled packaged, loaded and properly identified prior to leaving the facility. Serve as primary point of contact for warehousing, and shipping/receiving related activities. Shipping Duties Put together items that need to be shipped. Fill out all the papers that go with a shipment (like forms, labels, and slips). Make sure the truck driver gets the right papers and signs them. Load the shipment onto the correct truck. Make sure everything is packed safely so it won’t fall or break during the trip. Receiving Duties Unload trucks when new materials arrive. Put the materials in a safe place until they are needed. Check to make sure nothing is missing or damaged. Tell your supervisor if something is wrong and don’t accept the shipment if needed. Look over incoming materials (like aluminum) to make sure they are good quality. Warehousing Duties Put materials into the right storage spots so they are easy to find and reach. Keep extra stock organized so there is always enough available. Bring materials to the production area when they are needed and return them after. Inventory Tracking Keep an eye on supplies and see if anything is running low. Compare how much you have with how much will be needed soon. Let Purchasing know before anything runs out (like boxes or pallets). Record Keeping Keep all shipping and receiving papers organized and accurate. Make sure all items can be traced from where they came from to where they went. Keep the shipping log up to date for items not tracked in the computer system. Send shipping and receiving reports to other departments when needed. Communication Talk clearly and politely with other departments about what supplies are needed. Let others know how much inventory is left. Help fix any problems or mistakes with inventory quickly. Inventory Duties Make sure inventory is kept up to date and correct so the production team has what they need. Check shipped or received items to make sure they match the purchase order. Look for missing, damaged, or incorrect items. Enter new materials into the inventory computer system (like Syspro). Make sure labels are correct, including things like “first in/first out,” the GRN number, and the right quantity. Help count all inventory every month. Help with the big inventory count at the end of the year. Leadership Duties Share your knowledge and help the team with questions about shipping and receiving. Quality Make sure products are always made the right way and meet quality standards. This means following the proper steps, checking the quality, and working to keep customers happy. Safety Ensure safety and security of warehousing area, such as controlling access, minimizing traffic flow, and delegation only to authorized personnel. Fulfill duties in a safe, responsible manner in keeping with plant safety guidelines, safe work prac…

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