Shipping & Receiving Clerk

The Shipping & Receiving Clerk maintains accurate, official, and up-to-date records of inventory, shipments, and receipts at Innova Energy Services’ Anahuac Yard. This administrative and control position coordinates dispatch schedules, generates and processes shipping/receiving documentation (Bills of Lading, shipping guides, material certificates, heat numbers), and executes official system entries in the ERP software. The role works closely with the Yard Coordinator and Operations team to deliver safe, efficient, and fully traceable yard operations. Candidates living within convenient proximity to the facility (such as the greater Chambers County, Baytown, Mont Belvieu, Winnie, or surrounding East Houston areas) are well-positioned for the daily commute schedule. Key Responsibilities 1. Documentation & ERP Records Management ● Process, verify, and archive all inbound and outbound material documentation, ensuring accuracy in quantities, descriptions, heat numbers/identifiers, and part codes. ● Maintain official ERP inventory records in real time, recording all receipts, transfers, adjustments, and dispatches reported by field operations. ● Prepare and issue approved release instructions, shipping manifests, and transport documentation for authorized loads. 2. Inbound Receiving Administration & Reconciliation ● Receive and review carrier documentation for all incoming shipments of pipe, equipment, and supplies. ● Reconcile physical receiving reports (counts, condition notes, photos, and laydown locations) provided by the Yard Coordinator against purchase orders and shipping manifests. ● Investigate and report inventory discrepancies, missing items, or documentation errors to the Operations Manager and Yard Coordinator for prompt resolution. 3. Shipping Coordination & Scheduling ● Coordinate daily arrival, departure, and work order schedules for transport carriers with the Yard Coordinator, anticipating operational capacity and timing constraints. ● Prepare complete shipment documentation packages for truck drivers, ensuring compliance with customer identification, safety, and traceability requirements. ● Coordinate outbound logistics with carriers, customers, and internal teams, ensuring no material is dispatched without required release authorizations. 4. Inventory Audits & Traceability Control ● Assist with routine physical cycle counts, inventory audits, and periodic reconciliations alongside the operations team. ● Maintain continuous traceability of customer-owned materials by accurately logging every physical movement reported in the yard. ● Maintain structured physical and digital archives for internal and external auditing purposes. 5. Safety & Quality Compliance ● Strictly adhere to site safety rules, PPE protocols, and company policies during all operational interactions and yard visits. ● Promptly report potential risks, operational delays, or discrepancies identified in shipping and receiving workflows. Education, Experience & Skills ● Education & Training: High school diploma or equivalent required; associate degree or coursework in Logistics, Supply Chain, or Business Administration preferred. ● Experience: At least 2–3 years in administrative warehouse operations, inventory control, logistics, or shipping and receiving. Experience in oil & gas, OCTG, or line-pipe operations is strongly preferred. ● Technical Skills: Proficiency in ERP software and Microsoft Office (advanced Excel for data matching and reporting). Strong understanding of shipping documentation (Bills of Lading), physical inventory practices, and discrepancy management. ● Communication: Excellent written and verbal communication skills for coordination with carriers, yard personnel, and management. Bilingual (English/Spanish) required. ● Physical & Work Environment: Primarily office-based with periodic visits to the outdoor yard area under changing weather conditions, adhering to all site safety standards. Role Boundaries & Authority Th…

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