Shipping & Receiving
Hydrafab Northwest Inc.Position Summary Hydrafab Northwest is a custom fabrication job shop serving customers throughout the Pacific Northwest for more than 25 years. The Shipping and Receiving Specialist supports the timely and accurate movement of materials, components, supplies, and finished goods throughout the company. This position is responsible for receiving and inspecting incoming deliveries, preparing and coordinating outgoing shipments, maintaining accurate inventory and job material records in the JobBOSS ERP system, and driving a company vehicle for assigned pickups and deliveries. The successful candidate is organized, dependable, safety-minded, detail-oriented, and able to work independently while communicating effectively with Production, Purchasing, Accounting, customers, and vendors. Key Responsibilities Shipping and Receiving Consistently handle incoming deliveries and accurately record received materials, supplies, parts, and equipment. Verify incoming shipments against purchase orders, packing slips, and other receiving documents; identify and report shortages, overages, damage, or discrepancies. Accurately prepare, package, label, and coordinate outgoing shipments of finished goods and materials in a timely and professional manner. Confirm shipment contents, quantities, packaging requirements, delivery instructions, and required documentation before release. Coordinate pickups and deliveries with carriers, vendors, customers, and internal departments as needed. Maintain organized shipping, receiving, and staging areas so materials can be identified, located, and moved efficiently. Track and monitor the movement and status of materials for various jobs, keeping appropriate personnel informed of delays or issues. Maintain shipping and receiving records, including packing slips, bills of lading, tracking information, and delivery confirmations. JobBOSS ERP and Inventory Control Use the JobBOSS ERP system to enter and maintain accurate receiving, shipping, and inventory transactions. Review purchase orders, work orders, and job information in JobBOSS to verify material details and ensure transactions are applied to the correct job or order. Record quantities received, material movements, shipment details, and other required information in a timely manner. Print or prepare receiving documents, job paperwork, labels, packing lists, and other records using JobBOSS as applicable. Monitor material locations and job-related inventory; assist with inventory counts, reconciliation, and investigation of discrepancies. Communicate missing, inaccurate, or conflicting ERP information to the appropriate supervisor or department and help resolve issues. Driving, Pickups, and Deliveries Operate a company vehicle to pick up and deliver materials, parts, supplies, documents, and finished products to vendors, customers, and other locations as assigned. Complete assigned routes safely, efficiently, and in accordance with traffic laws and company procedures. Verify pickup and delivery items, obtain signatures or delivery confirmations when required, and return completed paperwork to the appropriate department. Inspect the assigned vehicle before use and promptly report maintenance needs, damage, or safety concerns. Ensure materials and products are properly loaded and secured before transportation. Represent Hydrafab Northwest professionally when interacting with customers, vendors, and the public. Purchasing and Department Support Support the Procurement Specialist with purchasing-related activities, including material pickups, order follow-up, and gathering or verifying material information as assigned. Work closely with Production, Purchasing, Accounting, and other team members to ensure materials are received, identified, staged, and delivered when needed. Communicate shipment status, material shortages, receiving issues, and delivery concerns promptly to the supervisor and affected departments. Provide general shop and operational support when sh…