Shipping & Order Preperation Coordinator

Shipping & Order Preparation Coordinator Position Summary The Shipping & Order Preparation Coordinator is responsible for preparing daily customer orders and shipping documentation for the loading team. This position prints and organizes orders and labels, assembles loading packets, verifies orders after product has been pulled, identifies shortages or discrepancies, and completes required transactions and adjustments in Microsoft Business Central (BC). Production Labeling & Quality Control · Create, print, and maintain production labels. · Prepare labels for the Production Team based on daily production requirements and product needs. · Maintain and update label templates when SKUs, products, varieties, sizes, pricing, UPCs, customer requirements, or other product information changes. · Ensure labels contain accurate product information, including SKU, UPC/barcode, variety, size, price, and other required product details. · Verify labels against approved product and customer specifications before releasing them to Production. · Perform quality checks on printed labels for accuracy, readability, formatting, alignment, sizing, and barcode functionality. · Identify and correct incorrect, missing, damaged, or improperly formatted labels. · Produce alternate or specialty label formats when required for production. · Organize and distribute labels to the Production Team according to production schedules and requirements. · Maintain an organized inventory of label templates, supplies, and production-label materials. · Communicate labeling discrepancies or recurring issues to the appropriate team members. Order & Shipping Preparation · Print daily customer orders and organize them into loading packets for the Loading Team. · Sort and organize order packets according to applicable routes, shipments, or loading requirements. · Review order documentation for completeness before orders are released to the Loading Team. · Ensure the Loading Team has the necessary order paperwork and supporting documentation to fulfill each shipment. · Maintain an organized flow of order packets through the loading process. · Communicate missing information, documentation issues, or order discrepancies to the appropriate team. Post-Load Verification · Review completed orders after the Loading Team has pulled the product. · Compare quantities and products pulled against the customer order and corresponding documentation. · Identify shortages, overages, substitutions, missing product, or other discrepancies. · Verify that the final shipment accurately reflects the product physically pulled and loaded. · Document and communicate shortages and discrepancies to the appropriate teams. · Make necessary adjustments in Business Central (BC) to reflect the verified final order. Business Central & Transfer Orders · Post transfer orders in Business Central as required. · Make appropriate order and inventory adjustments following post-load verification. · Verify BC transactions against physical product and shipping documentation. · Maintain accurate electronic records related to orders, shortages, adjustments, and transfers. · Ensure required transactions are completed accurately and in a timely manner. · Perform other administrative duties as assigned by management Day-to-Day Functions Start of Shift: Review production needs and print labels Morning: Label QC, print, and organize orders Throughout Loading Day: Collect packets, adjust orders as needed in BC Identify and resolve shortages. Throughout Day: Reprint/update labels, resolve labeling issues at the End of Day: Post transfer orders Physical Requirements: Must be able to perform the following physical activities to successfully carry out the essential functions of the position: Lifting: Must be able to lift, carr…

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