Shipping Coordinator

Shipping Coordinator | $26–$29/hr | Monday–Friday PVS Structures (Owen Industries) – Carter Lake, IA (Near Downtown Omaha) | Mon–Fri, 7:00 AM – 4:00 PM Connect the Shop Floor to the Jobsite. Own the Schedule. Get Steel There on Time. At PVS Structures, a load leaving the shop isn’t just freight — it’s fabricated structural steel headed to a real jobsite with a real deadline. We’re hiring a Shipping Coordinator to manage the daily flow of inbound and outbound shipments, build and maintain the weekly shipping schedule, and serve as the primary point of contact for all shipping-related functions at our Carter Lake facility. This is a hands-on coordination role that sits at the intersection of the shop floor, project management, trucking, and the customer — and the person who fills it needs to be organized, proactive, and comfortable making decisions when things don’t go as planned. The Details Pay: $26.00–$29.00/hr depending on experience Hours: Mon–Fri, 7:00 AM – 4:00 PM Location: Carter Lake, IA — near downtown Omaha Reports to: Plant Manager What You’ll Do Scheduling & Shop Floor Coordination Build and maintain the weekly shipping schedule in coordination with project managers, shop foremen, and customers; update priorities as project status and requirements change Walk the shop daily to verify the status of fit-up, welding, paint, and galvanizing — and confirm which pieces are actually ready to ship Monitor job completion status across all active production orders; communicate regularly with shop supervisors and project managers on accurate completion times Track shortages, rework items, and missing or untagged pieces ; report discrepancies promptly Load Verification & Documentation Verify piece marks, quantities, and tags against shipping lists, shop drawings, and ship sequences before each load departs Prepare Bills of Lading, packing lists, and load sheets ; send shipping confirmations to customers and jobsite contacts Receive and process inbound material receipts in SAP for incoming steel, sub-vendor returns, and other materials; verify against purchase orders and resolve discrepancies Review all returned shipping paperwork for accuracy; distribute to accounting and file per PVS ISO standards Keep shipment records current in SAP and applicable ERP/tracking systems (Tekla, FabSuite, STRUMIS); run status reports for weekly project meetings Carrier & Vendor Coordination Coordinate carrier scheduling — flatbeds, step decks, and RGNs — and arrange permits, escorts, and delivery windows for oversize and overweight structural loads Coordinate with galvanizers, painters, and outside vendors on material pick-up, delivery, and turnaround timing Direct loading, blocking, tie-down, and bundling of structural steel, working with crane operators and yard crew to ensure safe and compliant load securement Communication & Systems Actively communicate with project management and sales teams regarding order status, upcoming releases, schedule changes, and delivery commitments Work within and promote the OPTS system for material movement tracking Assist with Sales Order Entry as needed Coordinate production order closings for Post Goods Issue against Bills of Lading Generate and distribute cycle count paperwork ; reconcile inventory in coordination with management What We’re Looking For Ability to read structural shop drawings, piece-mark lists, and shipping sequences — familiarity with structural steel shapes, plate, and connections Strong organizational and prioritization skills — comfortable managing multiple outbound loads and inbound receipts simultaneously under deadline pressure Working knowledge of flatbed and step-deck trucking, load securement, and DOT weight and permit requirements for oversize structural loads Proficiency with SAP or comparable ERP system and Microsoft Office Suite — Excel and …

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