Shipping Clerk

McKinley Paper and Packaging Company, a leading industry in Corrugated, is searching for a Shipping Clerk to ensure On Time , Quality products are delivered to our customers. Position Summary The Shipping Clerk coordinates outbound shipments by gathering information from the shipping floor, identifying orders ready to ship, building loads, scheduling carrier (TQL) appointments, and completing shipment billing and documentation. This position requires active involvement both in the office and on the floor to maintain accurate information and keep freight moving on schedule. Essential Duties and Responsibilities · Ensure all receiving paperwork is completed and signed off on and distributed to Accounting and Maintenance department. Floor Coordination and Load Planning · Regularly walk the shipping floor to verify product availability, order completion, staging locations, and shipment readiness. · Coordinate with forklift operators, shipping leads, production, and customer service to identify finished-goods and sheet orders that need to ship. · Build loads based on customer requirements, requested delivery dates, available inventory, and shipping priorities. · Identify shortages, missing product, damaged units, or other issues that could delay shipment, and promptly communicate them to the Shipping Manager. · Maintain an accurate list of loads ready to ship, loads being prepared, and orders awaiting completion. · Every Monday turn in a consumables report to Trevor this includes ALL pallet size counts, strapping and copy paper · Control truck billing and planning ( Bio Pack ) for lift drivers · Walk the floor daily to communicate to customer service about stock on the floor and needed PO's to ship product out which in turn will help inventory process · Set up all outside carrier (TQL ) loads / dock appointments · Process all returns and keep Customer Service and Quality updated on product that is returned. · Set up waste truck pick ups and waste billing. · File all POD's and any paperwork that will be needed during audits or in house plant inspections. · While these are things that need to be done daily, this does not mean these are the only task that this position will be responsible for. Two-Stop Load Coordination · Review orders for opportunities to combine compatible shipments into two-stop loads. · Confirm that destinations, delivery appointments, product readiness, trailer capacity, and customer requirements support combining the orders. · Coordinate routing, rates, and appointments with carriers or brokers, obtaining approval when required. · Communicate the delivery sequence to loaders so freight is loaded in the correct unloading order. · Prepare separate, accurate shipment paperwork for each delivery stop. Carrier Scheduling and Dock Appointments · Schedule pickup appointments and dock times with TQL and other approved brokers and carriers. · Match appointments to product availability, dock capacity, and loading personnel. · Communicate pickup numbers, equipment requirements, shipment details, and delivery expectations. · Track carrier arrival times and follow up on late trucks, missed appointments, and scheduling changes. · Keep the shipping team informed of the daily appointment schedule and changes that affect loading priorities. · Record arrival, loading, and departure times to support tracking of truck turnaround and detention. Shipment Billing and Documentation · Complete billing and shipment processing for every load that is loaded, within required deadlines. · Verify actual loaded quantities against orders and loading records before finalizing transactions. · Prepare and review bills of lading, packing lists, and other required shipping documents. · Verify customer information, delivery addresses, order numbers, q…

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