Shipping Clerk

About Us Northwest Distribution & Storage has been the foremost wine storage facility in the Pacific Northwest since 1994. We are a secure, licensed and bonded, temperature controlled facility that maintains a constant 58 degrees. Position Summary The Shipping Clerk is responsible for coordinating all inbound and outbound shipments from the facility, ensuring the timely and accurate flow of shipping documentation and communication across internal departments. This role plays a critical part in maintaining organized shipping operations and requires strong attention to detail, communication, and problem-solving skills. Essential Duties and Responsibilities Stay informed of all inbound and outbound products and their precise locations within the shipping area. Coordinate the assignment of orders to warehouse personnel based on load priority set by the shift supervisor and written procedures. Verify and update status of Green Pick Slips and Master Pick Slips in Excellyr for all inbound and outbound loads. Process and ship pick slips in AMS for storage orders. Send order and shipment advisements twice daily (10 AM/2 PM for day shift; 4 PM/10 PM for swing shift). Confirm load statuses in Excellyr are accurately marked as “In Transit” or “Delivered.” Organize and file all shipment documents in designated areas. Report any missing or unsigned pick slips to the supervisor for resolution. Support communication and coordination of loading/unloading doors, acting as liaison between the pick-up window and shipping team. Communicate with inbound drivers for dock assignments based on warehouse space and load type (including cross-dock staging). Collect inbound paperwork and help prioritize unloading with direction from supervisor or lead. •Ensure WineCo orders are pulled, loaded, and delivered appropriately. Perform quality control on inbound receiving documents and cross-dock shipments; report discrepancies to transportation and logistics teams. Reconcile outbound load paperwork with documentation from inbound deliveries. Print and distribute load sheets as needed. Support warehouse cleanliness and safety initiatives Other Duties Communicate and exchange information effectively with the operations department and management. Cross-train in other logistics and administrative functions. Stay current with company policies, procedures, and safety regulations. Perform other duties as assigned. Physical Requirements Work is typically performed in an office or warehouse environment. Regularly required to handle objects, tools, or controls; reach with hands and arms. Occasionally required to climb, balance, stoop, kneel, crouch, or crawl. Ability to lift and/or move up to 36 pounds. Capable of sitting or standing for extended periods. Problem Solving Requirements Deliver prompt, attentive, and courteous customer service. Demonstrate strong interpersonal and verbal/non-verbal communication skills. Listen actively, ask thoughtful questions, and engage in meaningful dialogue. Read and comprehend written materials effectively. Apply logic and reasoning to evaluate options and solve problems. Communicate clearly and appropriately in writing for various audiences. Qualifications High school diploma or GED required. Minimum 5 years of administrative and/or customer service experience in a logistics or warehouse setting. Familiarity with general warehouse operations and documentation. Strong organizational, communication, and interpersonal skills. Proficient in reading, interpreting, and applying operational procedures and safety rules. Experience using transportation management systems (TMS), including AMS and Excellyr, preferred. Ability to work independently, multitask, and adapt in a fast-paced environment. Regular and reliable attendance is an essential function for all positions in the organization. Benefits for Full Time Employees Monday through Friday schedule Medical Coverage Dental Coverage Vision Life Insurance Safe H…

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