Shipping and Receiving Specialist

At Ho-Ho-Kus, Inc., we manufacture precision aerospace components that power the global aviation industry. Every product we build plays a crucial role in aerospace innovation and flight safety. We are looking for dedicated, detail-driven professionals ready to bring technical excellence, operational accuracy, and problem-solving energy to our engineering team. If you thrive in a fast-paced environment where your expertise directly impacts quality and operational excellence, step into your next role with Ho-Ho-Kus, Inc. and help us continue to grow. Position Overview - Shipping & Receiving Specialist - VA Plant 2 The Shipping & Receiving Specialist is responsible for overseeing daily shipping, receiving, and material handling operations. This role in the shipping team will drive process improvements, manage logistics partner relationships, and ensures strict adherence to quality management systems. The primary goal is to maintain 100% accurate, safe, secure, and on-time distribution of products. Primary Responsibilities Operations & Execution Receiving & Logistics: Inspect, verify, and log all incoming parts and packages in compliance with quality standard operating procedures; route items accurately to appropriate departments or personnel. Packaging & Compliance: Package and box finished goods to guarantee protection against damage, ensuring full compliance with customer specifications, carrier requirements, and government standards. Documentation & Logistics: Prepare complete shipping documentation, including international customs forms, commercial invoices, and freight declarations; coordinate directly with freight carriers and logistics providers. ERP Data Management: Maintain and update shipping records, log entries, and customer accounts in SAP; track and report on-time delivery metrics. Leadership & Process Optimization Team Supervision: Supervise daily activities of shipping operators to meet production schedules and delivery target dates. Cross-Functional Collaboration: Partner closely with Quality, Production, and Sales teams to streamline workflow, handle customer expedites, and resolve logistical bottlenecks. Performance & Reporting: Track key performance indicators (KPIs), analyze metrics, and report shipping performance directly to the Quality Control Manager and upper management. Quality Management (QMS): Execute all shipping and receiving procedures in strict accordance with company QMS standards and drive continuous improvement initiatives. Vendor & Budget Management Cost Control: Assist in managing shipping and distribution budgets; negotiate pricing for packaging materials, freight rates, and department supplies. Inventory Control: Monitor and maintain inventory levels for packaging materials and shipping supplies to prevent operational downtime. Education & Experience Requirements Experience: 3+ years of experience in shipping, receiving, and warehouse operations within a manufacturing environment (supervisory or lead experience preferred). Education: High School Diploma or GED required; associate degree or relevant logistics certifications preferred. Software/Systems: Hands-on experience with SAP (or similar ERP systems) and proficiency in Microsoft Office (Word, Excel, Outlook). Technical Knowledge: Strong understanding of domestic/international logistics, freight documentation, carrier operations, and QMS packaging compliance. Core Competencies & Physical Requirements Leadership & Communication: Strong interpersonal, verbal, and written communication skills with a proven track record of managing team workflows. Problem-Solving: Strong critical thinking and time-management capabilities to independently resolve logistics issues under tight deadlines. Physical Demands: Ability to lift, push, pull, and carry items up to 60 lbs regularly. Working Conditions & Safety Requirements Environment: Standard manufacturing and warehouse environment. Safety Gear: Required Personal Protective Equipment (PPE) includes saf…

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