Shipping And Receiving Clerk

GENERAL DESCRIPTION OF WORK: Responsible for the accurate processing of material shipping and receiving activities. Reconciles incoming and outgoing freight with procurement and inventory related documentation. Verifies material deliveries including contents, quantities, nomenclature, and quality. ESSENTIAL FUNCTIONS: Utilizes VIA software applications that encompass financial, materials, and maintenance management streams to access shipping and receiving information. Inputs shipping and receiving data and related information, including receipts, to VIA’s procurement and inventory management systems. Reviews and verifies packing slip information with visual inspections of delivered items and items scheduled for shipping and ensures material descriptions and shipping quantities match VIA freight reports, purchase orders, and invoices; verifies vendor information, purchase order line items, back-orders, units of issue, and receiving dates to ensure accurate invoice and inventory processing; and documents exceptions on bills of lading, packing slips, or other delivery documentation. Processes shipping receipts using VIA’s material management software applications, is responsible for the daily reconciliation of delivery receipts, packing slips, shipping documentation, and receiving reports for all incoming and outgoing shipments, and coordinates with appropriate departmental staff for processing. Processes completed workshop purchase orders, receives rebuilt components to inventory, and verifies component rebuild labor and materials are properly uploaded to VIA’s maintenance and material management software applications. Inspects packages for material damage, nonconformance with procurement specifications, and shortages; confers with appropriate departmental staff regarding discrepancy resolution. Responsible for ensuring all parts are properly identified and tagged for proper storage in assigned bin locations. Assists with placing stock into designated storage bins to maintain accurate inventory and ensuring incoming shipments are properly sorted, verified, and organized. Responsible for the coordination of the core exchange program and ensures core return vouchers are signed at the time of receipt/exchange of components. Responsible for monitoring and updating VIA’s material management systems to ensure system accuracy and reliability. Prepares items for shipment by assembling, packaging, and labeling in accordance with vendor requirements and to prevent shipping damage; loads and unloads materials from delivery vehicles; coordinates the placement and storage of material; and monitors and tracks inbound materials and supplies. Assists with annual physical inventories and cycle counts of spare parts, materials, and supplies. Follows departmental guidelines and procedures for processing parts, materials, and supplies. Responds to inquiries from various departments regarding the status of material in the receiving area and researches inventory system to provide receipt information. Contacts carrier representatives to make arrangements and to issue instructions for shipping and delivery of parts, materials, and supplies. Delivers or routes materials to departments, using work devices such as hand trucks, forklifts, and carts. Promotes safety and good housekeeping throughout the warehouse and distribution operation and complies with VIA’s Safety Policy and Procedures. Stays abreast of safety, environmental, and hazardous material regulations and procedures. This job description excludes marginal functions that are incidental to performing the job. Other duties may exist. REQUIRED EDUCATION AND EXPERIENCE: High School Diploma or equivalent, plus one (1) year of additional business school, college, or training courses in related subjects and at least one (1) year of related experience, or an equivalent combination. Education and/or experience beyond minimum requirements may be used to determine an equivale…

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