Shipping Administrative Assistant

We are seeking a detail-oriented and organized Shipping Administrative Assistant to support daily order processing, shipping documentation, and administrative activities at our Brooklyn Park, MN facility. This position works closely with our Quality, Sales, Operations, and Shipping teams to help ensure orders are processed accurately and shipments meet customer and government requirements. Schedule: 7:00am-3:30pm Monday-Friday, some overtime as required About Napco With over 100 years of industry presence, Napco specializes in engineering, project management, procurement, and sustainment of U.S.-manufactured military vehicles and systems. A recipient of the U.S. President’s “E” Star Award for Export Excellence, Napco supports OEMs and militaries worldwide with build-to-print manufacturing, vehicle resets, modernization programs, and integrated logistics solutions across tactical, armored, tracked, and amphibious vehicle platforms. About Aeromed Group Aeromed Group is a growing aerospace and defense supply chain solutions provider serving customers across commercial and military aviation. Our teams support mission-critical platforms by delivering specialized materials, legacy platform sustainment, and global logistics capabilities. With operations across multiple locations, Aeromed is focused on building a high-performance organization grounded in teamwork, trust, speed, and humility. We are committed to quality, continuous improvement, and supporting the long-term success of our employees and customers. Key Responsibilities Order Processing & Shipping Documentation Retrieve and organize product certifications and supporting documentation for final certification packages. Provide back up support to Shipping Coordinator Provide backup support for the preparation of Certificates of Origin (COOs) and Napco Traffic Control (NTC) for the Traffic Department. Maintain accurate and organized shipping and order-related records for Imports. Administrative & Operational Support Coordinate with Quality Assurance, Sales, Operations, and Shipping personnel to support accurate and timely order fulfillment. Assist with resolving order entry, documentation, and shipping-related questions or discrepancies. Monitor and inventory shipping supplies on a weekly basis, communicating replenishment needs to the appropriate team members. Provide general administrative support to Operations staff and assist with daily departmental activities. Help maintain efficient workflows by prioritizing tasks and responding to changing operational needs. Qualifications & Experience Required Qualifications 2–3 years of experience in order entry, shipping administration, logistics support, or a related administrative role. Strong data entry skills with a high degree of accuracy and attention to detail. Proficiency in Microsoft Office applications, including Excel, Word, and Outlook. Strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment. Effective written and verbal communication skills. Ability to work collaboratively with multiple departments while also completing assigned tasks independently. Dependability, initiative, and a commitment to producing accurate, timely work. Preferred Qualifications Previous experience in shipping, distribution, manufacturing, or a similar operational environment. Familiarity with government or defense industry packaging, labeling, and documentation requirements. Understanding of international shipping documentation and Incoterms. Experience using UPS, FedEx, or similar shipping software. Experience working with ERP or order management systems. Pay $22.00-$26.00 per hour, negotiable dependent on experience and qualifications. This position may also be eligible for an incentive plan based on individual performance and company meeting defined targets. Equal Opportunity Employer Napco is an equal opportunity employer and considers applicants for employment …

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