Services and Commodities Procurement Agent Senior

Department: Contracting and Procurement Department Salary: $70,166.00 - $100,864.19 Commensurate with Experience Welcome to the City of Charlotte Charlotte is America’s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents. Our guiding principles include: Attracting and retaining a skilled and diverse workforce Valuing teamwork, openness, accountability, productivity, and employee development Providing all customers with courteous, responsive, accessible, and seamless quality services Taking initiative to identify, analyze, and solve problems Collaborating with stakeholders to make informed decisions SUMMARY Contracting and Procurement is seeking a Procurement Agent Senior to join the Services and Commodities Procurement Team in support of the acquisition of services, commodities, rolling stock, and heavy equipment at the departmental and citywide levels. This position reports to the Services and Commodities Procurement Manager and is responsible for all aspects of formal and informal procurement and contracting activities for the City of Charlotte, including the acquisition of services, goods, commodities, heavy equipment, and rolling stock. This position will work closely with the Services and Commodities Procurement Manager in coordinating and performing all aspects of procurement and contracting activities, as well as contract management and contract administration tasks for citywide services and commodities contracts. The Services and Commodities Procurement Agent Senior will also assist in ensuring vendor compliance with contract reporting requirements related, but not limited to, utilization and reporting, timely and accurate invoicing, and customer service. Major Duties and Responsibilities: Facilitates procurement and contracting activities from intake to execution for services and commodities. Performs all procurement activities with the highest level of integrity, utilizing statutory guidelines, policies, procedures, and best business practices. Develops solicitation documents and facilitates informal and formal solicitation processes as required. Identifies potential risk areas and devises solutions for risk mitigation by developing a collaborative relationship with City Legal, Risk Management, Internal Audit and other peripheral departments and major stakeholders. Coordinates all post-solicitation activities to include vendor notification and debriefing, post-award conferences, as well as managing all dispute resolution and protest issues. Prepares all necessary documents for requesting City Council approval for contract award, attends Council meetings for or with requesting departments as official procurement representative. Performs contract administration, monitoring and reporting as may be required. Provides consultation on activities that impact procurement processes, including contracting decisions, project planning, requirements development, and scope development. Interfaces at all organizational levels to accomplish contracting objectives to optimize procurement challenges, implement process improvements, initiate cost savings measures, and secure best value products, solutions, and relationships. Performs in-depth research, fact finding, informal requests for information and other due diligence as may be required to support project requirements and contracting strategies. Responsible for proactively forecasting and managing all project assignments and keeping systems updated related to project tracking. Knowledge, Skills & Abilities: Requires in-depth knowledge and hands-on experience with the solicitation and procurement of services, goods and commodities, including project management, solicitation and…

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