Senior Transportation and Logistics coordinator
Crane Service Company, Inc.Position Summary The Senior Transportation and Logistics Coordinator leads daily transportation planning for CSC’s company trucks and outside haulers across Maryland and Virginia. The position coordinates complex truck movements, evaluates carrier rates and performance, oversees truck tracking and E-ZPass controls, and resolves scheduling and cost issues. Working with the VP, dispatch, fleet, operations, and accounting, the senior coordinator improves utilization, service reliability, and transportation cost accuracy. Essential Responsibilities Lead daily and upcoming transportation planning with dispatch, project managers, warehouse teams, and operations; prioritize competing requests and coordinate truck and carrier capacity. Coordinate complex movements of equipment, materials, and freight; confirm truck and trailer suitability, delivery windows, site access, and handoffs between locations. Oversee accurate tracking of company trucks and scheduled outside haulers using approved systems; monitor location, assignments, availability, arrival times, delays, and idle time. Compare company fleet availability with outside hauling options; obtain quotes, negotiate rates within delegated limits, and recommend carrier selections or arrangements for VP approval. Maintain reliable outside hauler relationships; verify required insurance and credentials, evaluate reliability and invoice accuracy, and address recurring carrier service problems. Oversee E-ZPass account records and transponder assignments; establish consistent tracking of transfers, replacements, inactive tags, balances, and replenishment needs. Complete or review monthly E-ZPass reconciliations against routes and job records; investigate incorrect charges, violations, duplicate transactions, and unexplained usage. Resolve transportation disruptions, missed deliveries, route changes, and capacity shortages within approved authority; communicate recovery plans and escalate significant risks or costs. Review trip records, bills of lading, delivery confirmations, and carrier invoices; validate agreed rates, detention charges, tolls, and job allocations with accounting. Coordinate with fleet and safety personnel on maintenance holds, driver scheduling constraints, permits, escorts, route restrictions, and hours-of-service limitations. Report utilization, carrier spending, toll costs, delays, and savings opportunities to the VP; improve workflows, coach coordinators, and support coverage and training as assigned. Authority and Coordination Provides day-to-day guidance to coordinators and support staff as assigned. Carrier commitments and spending must remain within VP-approved limits. Formal hiring, disciplinary, and budget authority remain with management unless separately delegated. Qualifications High school diploma or equivalent required; coursework in transportation, logistics, or business preferred. Four to six years of progressively responsible trucking, dispatch, or logistics experience preferred, including independent coordination of complex schedules and outside haulers. Experience evaluating carrier quotes, addressing service issues, reconciling transportation costs, and improving workflows; specialized hauling or construction experience preferred. Proficiency with Excel, Outlook, dispatch software, GPS tracking, and electronic records; experience with EZ-Pass administration and cost analysis preferred. Strong planning, negotiation, communication, and problem-solving skills; ability to make sound operational decisions within approved authority and coach other staff. Working knowledge of commercial trucking requirements, route restrictions, permits, and driver hours-of-service limitations, with the ability to coordinate with designated safety personnel. Working Conditions Primarily office-based work involving computer use, telephone communication, and coordination with drivers and carriers. Occasional visits to CSC yards, warehouses, o…