Senior Subcontracts Administrator, Linewide

The Eglinton Crosstown West Extension will bring the Eglinton Crosstown LRT another 9.2 kilometers farther west, creating a continuous rapid transit line from the east end of Toronto into Mississauga. The Stations, Rail, and Systems (SRS) package encompasses the design, construction, integration, and commissioning of key project components.
Position Overview: TRP has a current vacancy for a Senio
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r Subcontracts Administrator. The Senior Subcontracts Administrator, Linewide is responsible for the administration, coordination, and commercial management of subcontracts supporting linewide delivery activities for the Eglinton Crosstown West Extension (ECWE).
Trillium Rail Partners (TRP) is delivering the Stations, Rail, and Systems (SRS) package, encompassing the design, construction, integration, testing, and commissioning of key transit infrastructure. Working within a complex, progressive design-build environment, the Senior Subcontracts Administrator provides senior-level subcontract administration support across multiple linewide workstreams and interfaces, ensuring subcontracts are administered in accordance with contractual requirements, project procedures, commercial objectives, and applicable governance requirements.
The role works closely with procurement, commercial, construction, project controls, design, quality, and legal teams, as well as subcontractors and suppliers, to manage subcontract administration throughout the project lifecycle. This includes supporting subcontract formation, change management, correspondence, payment administration, claims management, close-out, and maintaining accurate commercial records.
Key Responsibilities: Subcontract Administration
Lead the day-to-day administration of assigned linewide subcontracts from award through final completion and close-out.
Review and interpret subcontract terms and conditions to ensure contractual obligations, deliverables, notices, and commercial requirements are properly understood and administered.
Maintain comprehensive subcontract files, registers, correspondence logs, and commercial records.
Monitor subcontractor compliance with contractual requirements, including insurance, bonding, reporting, deliverables, milestones, and other obligations.
Provide guidance to project teams regarding subcontract administration processes and contractual requirements.
Commercial & Contractual Management
Support the administration of complex subcontracts involving major infrastructure, rail, systems, construction, and linewide scopes.
Identify contractual risks, obligations, and potential commercial issues and elevate them to the appropriate project and commercial leadership.
Support the preparation and administration of contractual notices, correspondence, instructions, and other formal communications.
Maintain accurate records to support the project's contractual position.
Work with project teams to ensure contractual issues are identified and addressed in a timely manner.
Change Management
Lead or support the administration of subcontract changes, variations, change orders, and amendments.
Review and coordinate supporting documentation for proposed changes, including scope descriptions, cost submissions, schedules, and technical information.
Track change requests and maintain change registers.
Coordinate with construction, engineering, project controls, and commercial teams to assess the scope, schedule, and cost impacts of changes.
Support negotiation and resolution of subcontract changes in accordance with delegated authority and project procedures.
Ensure approved changes are accurately incorporated into subcontract records and commercial forecasts.
Payment Administration
Coordinate the review and processing of subcontractor progress payment applications.
Verify that payment submissions are supported by appropriate documentation and align with contractual requirements and verified progress.
Coordinate with construction and project controls teams to confirm pr

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