Senior Specialist

Position Summary The Senior Specialist, Closing Maintenance, Sales Pricing & Expense Processing executes the department's month-end closing activities, maintains customer sales pricing in the ERP system, and processes departmental expenses. The position works under the functional direction of the Assistant Manager, Procurement Reporting & Pricing Analysis, and provides interim coverage and transition support for the Import/Export Compliance & USMCA Specialist position. Essential Duties & Responsibilities Responsibilities are organized by the functional areas assigned to this position on the Procurement Department organization chart. Time allocations are estimates and may be adjusted by the Division Procurement Manager. 1. Month-End Closing Maintenance Objective: Execute the detailed steps of the procurement month-end close accurately and on time. Run and reconcile open purchase order, goods receipt, and GRNI reports each period. Prepare accrual schedules and supporting documentation for review by the Assistant Manager. Perform three-way reconciliation (PO / receipt / invoice) and clear aged or unmatched items. Update and maintain the close checklist, trackers, and supporting files. Provide data and backup for monthly procurement reports and audit requests. 2. Sales Pricing Maintenance Objective: Keep the customer sales price master accurate and fully documented. Enter and update customer sales prices in the ERP system based only on approved pricing documents. Calculate retroactive price adjustments and prepare supporting files for Finance and Sales. Maintain pricing history files and an audit trail for every price change. Perform periodic audits comparing ERP prices to signed agreements and report discrepancies. 3. Expense Processing Objective: Process departmental expenses in compliance with company policy. Review and process department expense reports and corporate card reconciliations. Code non-production invoices and expenses to the correct general ledger accounts and cost centers. Verify compliance with travel and expense policy and approval limits; return non-compliant items. Track department expense spending against budget and report variances to the Assistant Manager. 4. Interim Coverage & Transition Support Provide interim support for certificate of origin requests, supplier certification follow-up, and broker coordination, as assigned. Document current processes, open items, and files for hand-off to the new Specialist. Train and support the new Specialist during onboarding, then serve as backup coverage. 5. General Duties Comply with company policies, the Code of Conduct, safety requirements, and applicable quality and environmental management system requirements. Maintain accurate records and protect confidential and restricted company information. Participate in continuous improvement activities and cross-training within the Procurement Department. Perform other related duties as assigned by the Division Procurement Manager. Qualifications Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent experience. Experience: 3–5 years of experience in accounting operations, procurement administration, or pricing support, preferably in manufacturing. Knowledge, Skills & Abilities: Accrual, reconciliation, and general ledger coding concepts. ERP systems (e.g., SAP) and strong Excel skills. High accuracy, strong organization, and ability to manage recurring deadlines. Basic familiarity with certificates of origin and customs documentation preferred. Physical Demands & Work Environment Work is performed primarily in an office environment with extended periods of computer use. Occasional visits to the manufacturing floor, warehouse, and supplier facilities require adherence to site safety rules and use of required personal protective equipment (PPE). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of …

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