Senior Pursuits Administrator – Buildings West

Senior Pursuits Administrator – Buildings West Reporting to the Manager, Proposals – Buildings West, Senior Pursuits Administrator – Buildings West provides senior-level administrative and coordination support across the full pursuit lifecycle for Buildings West. This role supports Business Development, Pre-Construction, Estimating, and Proposals by maintaining accurate, current, and well-organized pursuit information and enabling effective information flow across pursuit team members. This position is suited to an individual with strong administrative judgment, research capability, and experience supporting complex, multi-stakeholder initiatives in a deadline-driven environment. The position is based in our West location office of Calgary. What You Will Be Working On Opportunity Research & Tracking Research clients, owners, and markets to support early opportunity identification and pursuit development Monitor procurement and client portals to identify, track, and flag relevant RFQs, RFPs, EOIs, and other market opportunities Maintain pursuit trackers and logs, including opportunity status, key dates, and next actions Track industry, client, and business‑development events and coordinate registrations and attendance, as required CRM & Data Management Maintain accuracy and completeness of opportunity and pursuit information within CRM systems Support reporting and visibility of pursuit pipeline activity across Buildings West Ensure consistent data management practices across regions and pursuit teams undefined Pursuit Information & Systems Management Maintain and manage centralized pursuit information, records, and supporting documentation across active and prospective opportunities Ensure pursuit information is structured, current, and accessible across systems (e.g., CRM, SharePoint, client portals) Maintain naming conventions, version control standards, and usage guidelines for pursuit‑related information and documentation Act as an information gatekeeper, ensuring updates are made once, in the correct location, and reflected consistently across systems and records Pursuit Coordination & Administrative Support Coordinate pursuit‑related meetings, including preparing agendas, recording meeting minutes, and tracking action items Support administrative readiness for pursuits, including documentation tracking, scheduling, and internal coordination Liaise with internal stakeholders to gather, verify, and maintain pursuit‑related information Reduce administrative and information‑management burden on pursuit leads and functional teams Estimating & Tender Administration Support estimating teams with tender administration activities, including document distribution, addenda tracking, and clarification management Track tender requirements, submission deadlines, and required estimating deliverables Support estimating closings by coordinating required administrative documentation and approvals Maintain accurate records of tender communications, issued documents, and submission materials Ensure estimating‑related information is current, accessible, and consistently maintained across systems Proposal & Interview Administration Coordinate logistics for interviews for resumes and project profiles Assist with the collection and updating of resumes, project profiles, and corporate information, ensuring accuracy and consistency Support post‑pursuit activities, including archiving, lessons learned, and information updates What We Are Looking For Diploma or degree in business administration, communications, information management, or a related field, or equivalent professional experience Experience in a senior administrative, coordination, project support, or operations support role within a complex, deadline‑driven environment Strong administrative judgment with a high level of accuracy, organization, and attention to detail Demonstrated ability to research, organize, track, and maintain information across multiple systems an…

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