Senior Purchasing Coordinator

Job Posting Title: Senior Purchasing Coordinator - Hiring Department: Recreational Sports - Position Open To: All Applicants - Weekly Scheduled Hours: 40 - FLSA Status: Exempt from FLSA - Earliest Start Date: Immediately - Position Duration: Expected to Continue - Location: UT MAIN CAMPUS - Job Details: Purpose Manage departmental purchasing activities. Responsible for leading staff in the purchase of departmental goods and services following established guidelines. Provides guidance and makes recommendations for purchasing supplies, materials, equipment and services. Assures all processes are documented according to federal and state policies and procedures. Serves as liaison between the department, University Purchasing Office, and vendors to fulfill procurement needs. Performs work in compliance with applicable rules and regulations. Oversees processing of purchase orders for procurement of materials. Generates correspondence regarding problems and procedures. Maintains accurate records. General Notes Must be eligible to work in the U.S. on a full-time basis without sponsorship. Responsibilities Serve as lead departmental buyer and procurement resource for RecSports. Act as a liaison between the department, University Purchasing Office, and vendors to fulfill procurement needs: meet with staff to determine the scope of needs, categorize each type of purchase and outline the requirements for each, anticipate needs, assist with purchasing timelines and planning, partner with staff to ensure timely action to fulfill university requirements and meet deadlines. Keep apprised of purchases and payments until all are resolved. Exercise a high degree of discretionary effort in all phases of work. Oversee processing for a high volume of purchasing and accounting documents including purchase orders, payment vouchers, and interdepartmental transfers. Maintain and develop knowledge of university policies and procedures, and ensure work is done in a timely manner. Maintain knowledge about departmental accounts to lead staff in making purchasing decisions. Prepare and maintain backup documentation in accordance with departmental and university requirements. Reconcile a variety of departmental charges and post transactions as needed. Perform complex reconciliations for departmental credit cards including departmental procards, IT procard, sport clubs procards, and up to 52 separate sport clubs travel credit cards. Serve as a backup for deposit preparation including review and reconciliation of daily reports and data entry report generation. Ensure university documentation and paperwork requirements have been satisfied. Manage department assets including annual inventory process, in collaboration with Director of Business Services, Facility Operations team, IT, and TRECs representatives. Assist with supervising and overseeing the work of the accounting team, including. Develop and maintain effective job manuals. Train and mentor staff, oversee their work, and model professional behavior and practices. Serve as a contributing staff member in the Business Services area of the Division. Perform other tasks as assigned. Required Qualifications A Bachelor's degree in Accounting, Finance, Business Administration, or a related field, with a minimum of three years of relevant experience and one year of direct purchasing experience. Candidates must have strong skills in Microsoft Office, particularly Excel, Word, and Outlook. The position requires demonstrated ability to process and reconcile high volumes of purchasing and accounting documents, maintain accurate financial records, and ensure compliance with university policies and procedures. Excellent verbal and written communication skills, with a proven ability to work effectively as a liaison between departments and vendors, are also essential. Relevant education and experience may be substituted as appropriate. Preferred Qualifications: A Bachelors or Masters degree in accounting, Finance, Busi…

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