Senior Purchasing Agent

Department: Procurement and Payment Services
Campus Location: Wichita, KS - WSU Main Campus
Hire Type: Full Time
Pay: Range is $20.48 - 24.88/hr based on qualifications
Work Schedule: Monday - Friday, 8a - 5p. Flexibility in schedule may be available based on departmental needs and supervisor approval; work is performed on-site and in person.
Export Compliance Requirement: No export control r
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Job Story
"An office is a place where dreams come true" – Michael Scott.
Do you enjoy solving problems, building relationships, and helping organizations make smart purchasing decisions? Are you interested in a career that combines strategy, compliance, customer service, and business operations?
The person selected for this position will have the requisite experience and confidence needed to assist with the daily needs of the department and the eagerness to jump in with our E-Procurement system. We need your work ethic and pride to drive you through learning all the regulations under which the university must operate. Bring your motivation to deliver high quality and adaptive results within the bounds of policy and with the resources at hand. Your documentation of solutions or processes, thorough and professional correspondence with requestors, and a robust understanding of policy &/or regulations will give you a leg up in this office.
In this role, you'll serve as a trusted advisor to departments across campus, helping them navigate purchasing requirements, identify procurement solutions, manage contracts, and acquire the goods and services needed to support teaching, research, student success, and university operations. You'll have the opportunity to work on a wide variety of procurements, collaborate with stakeholders across campus, engage with suppliers, support research initiatives, and contribute to projects that improve efficiency and strengthen business processes. From formal bids supplier partnerships, no two days are exactly alike.
We're looking for candidates who are curious, detail-oriented, customer-focused, and excited about helping others succeed while ensuring responsible stewardship of university resources. Just like Michael Scott said, “It’s never too early for ice cream.” The world’s best boss would agree with us in that it’s never too early to submit your application for this position!
Job Summary
Coordinates the process for acquisition of goods and services for campus departments.
Essential Functions
Researches, analyzes and evaluates requisitions based on procurement standards. Prepares bids and awards contracts for the procurement of product and service needs of the University. Coordinates the contract administration for established University enterprise agreements. Provides guidance and consultation to University administration regarding a variety of purchasing issues and inquiries.
Job Duties
• Review and approve requisitions to ensure compliance with university, state, federal, and sponsor requirements, including appropriate procurement methods, bid thresholds, account coding, supporting documentation, and contract utilization.
• Coordinate and facilitate sourcing activities, including Requests for Quote (RFQ), Requests for Proposal (RFP), Requests for Information (RFI), and other procurement methods while ensuring adherence to applicable regulations and policies.
• Manage and administer contracts by creating, maintaining, monitoring, and auditing purchasing agreements while assisting departments with contract interpretation and procurement strategy.
• Partner with campus departments, principal investigators, suppliers, and stakeholders to provide procurement guidance, resolve purchasing issues, support sponsored projects, and facilitate successful procurement outcomes.
• Assist in the development of training content, job aids, documentation, and outreach materials to improve understanding of procurement policies, procedures, regulatory requirements, and best practices.
• Support continuous improv

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