Senior Programme Management Assistant, G7

Org. Setting and Reporting The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. At the 1992 Earth Summit in Rio de Janeiro, world leaders agreed on a comprehensive strategy for sustainable development. A key agreement opened for signature at Rio was the Convention on Biological Diversity. The Convention has three objectives: the conservation of biological diversity, the sustainable use of its components and the fair and equitable sharing of the benefits arising out of the utilization of genetic resources. The Secretariat of the Convention on Biological Diversity (SCBD) is located in Montreal, Canada, and is administered by UNEP. This post is in the Secretariat of the CBD, within the Economic and Societal Transformation Division. Under the overall supervision of the Head of the Division and the direct supervision of the Head of the Engagement and Cooperation Unit, the incumbent will carry out the following functions: Responsibilities PROGRAMME AND PROJECT MANAGEMENT: a) Independently provides full range of programme/project management and implementation assistance at all phases of the programme/project cycle for ensuring effective stakeholder engagement and cooperation in CBD processes, seeking guidance only in exceptional circumstances. Tracks COP decisions that affect programme/project content and intergovernmental processes, and provides support to implementation of relevant decisions, in particular on cooperation and other matters that support the objectives of the Unit. b) Works with donor organizations in arranging financing modalities in support of programme/project implementation; drafts budgets and forecasts, prepares monitoring checklists, and ensures proper reporting and follow-up. c) Serves as focal point for coordination and monitoring of implementation activities, liaising with diverse organizational units, preparing standard terms of reference, and resolving administrative issues related to recruitment, procurement, and payments. RESEARCH, ANALYSIS AND DOCUMENTATION: a) Researches, compiles, analyses, summarizes, and presents information/data on a wide range of programmes/projects and related topics such as synergies between MEAs, highlighting noteworthy issues/trends for consideration by appropriate parties. Reviews, appraises and revises submissions and responses to notifications, ensuring compliance with guidelines and the objectives of the Unit. b) Identifies problems/issues, seeks clarification from colleagues, and prepares suggestions for further action. c) Drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence, including executive documents. STAKEHOLDER ENGAGEMENT AND COOPERATION: a) Coordinates communications with Parties, governments, and partner organizations, ensuring timely dissemination of information and follow-up on cooperation initiatives. b) Assists in development of project proposals to be submitted to donors and partner organizations. c) Coordinates submission, processing, and publication of stakeholder documentation. d) Provides authoritative support and guidance to external stakeholders regarding CBD processes and cooperation arrangements. SECRETARIAT AND LOGISTICAL SUPPORT: a) Provides secretariat services to committees, ad hoc task forces, and intergovernmental meetings. b) Drafts and circulates agendas, assembles background documentation, and drafts minutes of meetings. c) Monitors follow-up actions from intergovernmental processes. d) Supports organization of meetings, workshops, and field activities, including logistical arrangements, preparation of materials, and liaison with service providers. e) May undertake missions/field work in support of programme/project activities. SU…

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