Senior Production and Scheduling Coordinator

Senior Production and Scheduling Coordinator Location – Onsite This is an onsite role that works at McMinnville Creamery in McMinnville, OR. The shift/hours are Mon-Fri. 7:30am-4:00pm Employee Type – Hourly Bonus – This position is eligible for a 3% annual incentive bonus based on cooperative and individual performance. Safety Sensitive – Yes Summary of Role The Senior Production and Scheduling Associate is the subject matter expert for assisting in the production scheduling and reporting process at the McMinnville Creamery. This role must provide excellent customer service and support with multiple departments to internal and external customers on a daily basis. Coordinates and maintains the purchase order, transfer and reporting processes and records for the McMinnville Creamery. This is a safety sensitive role. Essential Duties and Responsibilities Train production and admin staff on tasks including SAP functions, Ignition, inventory processes, and production reporting. Participates and presents during varies weekly calls involving Production, QA, TMS, SAP, and inventory departments. Utilize the Ignition software to track inventory and accurately report production along with troubleshooting discrepancies. Review and validate planned orders, identify discrepancies, and coordinate changes with supply chain planners. Coordinate the balancing of the fluid milk and milk tickets for the plant, including data entry. Create, maintain, and confirm process orders in SAP including accurate entry of productions, good movements, and material usage. Coordinate and manage the movement of packaging materials and production supplies to keep operations at the creamery functioning smoothly. Coordinates the entry and receipts of purchase orders and incoming transfers in SAP. Work with the Federal Milk Market including running reports, looking at discrepancies, and pulling documentation for audits. Facilitate new vendor setup by requesting information from the suppliers and submitting the forms internally as needed. Enter and update information in the Dairy Collection application, as needed. Maintain organized records according to the legal standards of the dairy and production industries, as well as meet the Global Food Safety Standards as reviewed by internal and external auditors. Create and maintain Excel spreadsheet and Word documents as needed and/or requested for data and tracking purposes. Maintain adequate inventory for general production/plant supplies. Maintain and run employee retail store including ordering/stocking/checkout of employee product. Maintain the powder yield report and the month end tracking report showing the final volume numbers. Assist plant visitors and contractors. Monitor the Proxyclick system for functionality and maintain the records of GMP forms for all visitors. Facilitate setup of new items or finished products in SAP. Additional Duties and Responsibilities Perform general clerical duties as assigned. Create and update documents to assist with office and general production procedures, as needed. Lead end of month (EOM) inventory process Lead product trace exercises for audits Assist with plant audits by leading mock recalls, as requested. Help assist QA with internal production holds. Coordinates the stocking of breakroom fridges with employee product. Assist our other plants with SAP issues 0r questions along with some training of their new employees. Work with the IT team to resolve SAP issues or request process improvements. Work with AP to resolve payment inquiries or disputes. Other duties as assigned by supervisor. Knowledge, Skills, and Abilities Associates Degree or equivalent relatable work experience preferred. Strong computer proficiency, specifically in Microsoft Excel, Word, and Outlook. Demonstrated experience in entering data with a high level of accuracy. Ability to problem solve and troubleshoot both individually and as part of a group. Verbal and written communicatio…

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