Senior Procurement Specialist

Senior Procurement Specialist Employment Group CUPE Position Number 01000 Division VP Administration and Finance Department Procurement and Contract Services Campus Nanaimo campus *Successful candidates must be able to attend in person on campus as required. Location Nanaimo, British Columbia Country Canada Appointment Type regular full-time FTE 1.00 Workload 35 hours per week, Monday to Friday Pay Level CUPE 11: $35.76 per hour Start: As soon as possible. Additional Information Subject to CUPE Joint Job Evaluation. Pay level may increase. Applicant Documents CV/Resume, Cover Letter, Name and contact information of recent supervisors willing to provide a reference Posted Date 08-Oct-2026 Closing Date 28-Oct-2026 Job Reference 3062 There is a Labour Market Adjustment of $9,000 per annum for this position. Duties: Conducts complex and specialized competitive processes/projects by leading and managing cross-functional teams. Develops and issues a variety of highly technical competition documents (NRFP, RFT, RFQ, etc.) and facilitates evaluation processes, financial analysis, site visits, presentations, demonstrations, recommendations to business units/decision makers, vendor debriefings, and contract negotiations right through to contract award. Prepares and maintains accurate records and documentation. Ensures all competitive processes are done in a fair, transparent, and ethical manner, and in compliance with applicable trade agreements, regulations, laws, related procurement practices, policies and procedures. Uses sound judgment and past experience when interpreting complex situations in order to minimize risk and impact on relevant parties. Interprets contracts, drafts contract schedules (scope of work), negotiates, and awards contracts and amendments with vendors on behalf of internal business units, as well as manage, terminate, and close out contracts when necessary. Liaise with VIU Contract Specialist, internal/external Legal Counsel. Uses sound judgment and past experience when interpreting complex situations in order to minimize risk and impact on relevant parties. Proactively builds relationships with all levels of VIU employees and provides procurement consultative services, guidance, education, and training to all levels of VIU employees, vendors, and Provincial Procurement groups through interpretation of policy, procedures, government trade agreements and legislation, past experience, and best practices. Participates in business unit meetings/planning sessions as required. Proactively coordinates and resolves complex issues by using critical and strategic thinking when interpreting data and information, and understands the correct technique or approach required. Escalates to Manager when required. Demonstrates innovative thinking by regularly making recommendations for new approaches and develops contingency plans to anticipated issues and potential risks. Provides direction and advice to Procurement Analysts on a variety of procurement activities and ensures the procurement policy and procedures are adhered to. Initiates Privacy Impact Assessments and Data Security reviews with VIU business units, internal Legal Counsel, and IT when required. Assist with Procurement Management with initiating and establishing contract management and vendor performance management strategies and programs, including the development of business plans, policies and procedures, user training and related materials. Meets with vendors and/or business units to resolve contract related performance issues. Analyzes current procurement activities, data and spend to determine compliance as well as opportunities to establish long-term contracts for high usage, high dollar volume, and regularly purchased products that could be more effectively leveraged. Tracks cost savings and other procurement metrics and recommends continuous improvement through more efficient procurement methods, standardization, and value analysis. Keeps abreast with curre…

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