Senior Procure-to-Pay Specialist

Department: Procurement and Payment Services
Campus Location: Wichita, KS - WSU Main Campus
Hire Type: Full Time
Pay: Range is $19.05-$21.50/hr, adjusted based on relevant
experience
Work Schedule: 8:00 a.m. to 5:00 p.m., Monday-Friday.
Flexible scheduling available while ensuring coverage of customer
and operational needs; work is performed on-site and in
person.
Export Compliance Requiremen
...
t: No export control
requirement.
Job Story
Turn Complex Transactions into Seamless Solutions
Do you enjoy solving problems, working with financial transactions,
and helping others navigate complex processes? Are you someone who
notices details others miss while still understanding the bigger
picture?
Our team is seeking a Senior Procure-to-Pay Specialist to join the
Procurement and Payment Services team. This position serves as a
bridge between Purchasing and Accounts Payable, helping ensure
transactions move smoothly from request to payment while supporting
strong financial stewardship and internal controls.
In this role, you'll review requisitions, process invoices,
research and resolve transaction issues, and provide guidance to
campus departments. You'll work with a variety of financial and
procurement systems, collaborate with stakeholders across the
university, and serve as a trusted resource for purchasing and
payment-related questions.
As part of a collaborative Financial Services team, you'll gain
exposure to multiple areas of university finance, including
purchasing, accounts payable, travel, procurement card
administration, and supplier management. You'll also have
opportunities to contribute to process improvements that enhance
efficiency and customer service across campus.
We're looking for someone who combines strong attention to detail
with excellent critical thinking and customer service skills. In
this role success comes from being able to investigate the details
from the scenario while utilizing past precedents to guide you to
the end result. Critical thinking & analysis of the situation
while including all factors involved are of the utmost importance
in this position's success. Experience with Accounts Payable,
Purchasing, ERP systems, or eProcurement platforms is highly
valued, particularly for candidates who enjoy solving problems,
improving processes, and helping others succeed.
If you're looking for an opportunity to apply your financial
expertise, make a meaningful impact, and grow your career in a
dynamic higher education environment, we encourage you to
apply.
Job Summary
Completes complex financial transactions, which includes, but is
not limited to, accounts receivable and/or payable, procurement
card and transactional reconciliation, travel authorizations and
reimbursements, endowment accounts, state appropriations and earned
income, and grant funding using established processes, procedures
and systems.
Essential Functions
Reviews, processes and audits complex transactions, compiles
financial reports and reconciles accounts. Maintains accurate
records, ensuring that invoices are paid and payments are received
in a timely manner, as appropriate. Generates financial reports and
audits and resolves financial discrepancies. Responds to inquiries
related to account status, charges and discrepancies.
Job Duties
• Review requisitions for completeness, accuracy, policy
compliance, account code classification, adequate business purpose,
appropriate supporting documentation, and readiness for downstream
invoice processing and payment.
• Process invoices in Wu-Buy and related financial systems while
ensuring accuracy, timely payment, compliance with university
requirements, and proper recording in financial records.
• Research and resolve complex transaction issues by analyzing
information across multiple financial, procurement, and payment
systems and coordinating with campus departments, suppliers, and
stakeholders.
• Monitor and respond to a high volume of email inquiries while
providing professional customer su

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