Senior Meeting Planner
ZS Associates: ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it, we transform ideas into impact by bringing together data, science, technology and human ingenuity to deliver better outcomes for all. Here you’ll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client-first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning, bold ideas, courage and passion to drive life-changing impact to ZS. : ZS’s Corporate Support teams operate the firm’s core internal enterprise functions. Our global teams consist of pragmatic, results-driven and team-oriented people who thrive in a challenging work environment. Our people come from diverse backgrounds but share a passion for quality customer service and dedication—whether our customer is a client or another ZS employee. As a Senior Meeting Planner , you will serve as both a full-cycle event planner for small and mid-sized meetings and a strategic advisor for event contract review. This role is responsible for reviewing event-related agreements, consulting with stakeholders on event strategy and logistics, identifying risks and opportunities, and helping ensure meetings align with firm priorities, policies, and industry best practices. The ideal candidate combines strong event planning expertise, business judgment, contract negotiation experience, executive communication skills, and the ability to influence stakeholders in a fast-paced and often ambiguous environment. What you'll do: Senior Meeting Planner in the Support Services will… Contract Advisory & Review Serve as the primary point of contact for event contract review requests. Consult with stakeholders to understand meeting objectives, attendee profile, budget considerations, operational requirements, and overall event strategy. Evaluate proposed event plans to ensure alignment with firm priorities, meeting standards, financial stewardship expectations, and industry best practices. Identify opportunities to optimize event design, attendance assumptions, room block strategy, transportation requirements, and overall event spend. Review hotel, venue, and vendor agreements against established legal, procurement, and meeting guidelines. Identify contractual, financial, operational, and reputational risks and provide recommendations to mitigate exposure. Advise stakeholders on negotiation strategy, including concessions, pricing structure, attrition protections, cancellation terms, and value-added opportunities. Maintain contract review resources, templates, and best-practice guidance while identifying opportunities to improve processes and stakeholder education. Exercise independent judgment when evaluating unique event situations while understanding when issues should be escalated for additional review. Full-Cycle Event Planning Strategize, plan, coordinate, and execute team summits and meetings from inception to com Develop event timelines, schedules, and checklists to ensure seamless execution. Coordinate logistics including venue selection, f&b, audio-visual requirements, room setup, transportation, and accommodation. Manage attendee registration, communication, and on-site support. Conduct post-event evaluations to assess success and areas for improvement. Develop and manage budgets for all assigned events. Track expenses and ensure all events are delivered within budget. Provide regular financial reports and updates. Collaboration and Stakeholder Management Mentor junior teams members. Serve as the primary point of contact for stakeholders, addressing concerns and ensuring expectations are met. …