Senior Manager, Contracts & Procurement

SUMMARY Working Title: Senior Manager, Contracts & Procurement Job Title: Senior Manager, Contract & Compliance PURPOSE OF POSITION The Senior Manager, Contracts & Procurement, will perform highly complex work for the procurement of major capital construction projects, professional services, materials, and equipment (Rolling Stock). In addition, this position will supervise a team of buyers and contract compliance administrators who will perform activities related to the procurement of supplies, equipment, goods and services and more complex procurements and other related compliance activities. The Senior Manager, Contracts & Procurement will drive departmental process improvement, including the development and monitoring of Key Performance Indicators (KPIs). Responsibilities include leading the implementation of a Contract Lifecycle Management (CLM) system, overseeing document management (including solicitation and contract templates, and forms), other documents, and Standard Operating Procedures (SOP) as applicable. DISTINGUISHING CHARACTERISTICS This job description is not part of a job series. SUPERVISION EXERCISED AND RECEIVED Receives from supervision director or executive level management Responsible for supervising and monitoring performance for a regular group of employees or department WHAT TO EXPECT NEXT: Applications will be reviewed, and those most qualified will be forwarded to the hiring authority for consideration. The first review of applications begins November 23, 2026. Interested applicants are encouraged to apply immediately. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities . Identify and implement process improvements that strengthen and streamline the procurement cycle while considering impacts to, Finance, Materials Management, and Project Management. Responsible for the creation and maintenance of templates for solicitations, contracts, forms, and other required documents. Play a key role in the development, implementation, and maintenance of departmental Standard Operating Procedures (SOP’s). Lead the implementation of the Contract Lifecycle Management (CLM) system and serve as system administrator for ongoing maintenance and support. Develop and present training sessions for agency staff, industry and other organizations on purchasing related procedures and policies. Participate in contract file audits and conduct quality control reviews of purchasing activities to ensure compliance and conformity checks with established standards. Organize, direct and lead negotiating teams in evaluating and negotiating contracts and process change orders (when applicable). Act as subject matter expert, providing answers to contractors’ questions regarding contractual compliance. Assist team in preparing complex contract amendments, revisions, terminations and closeouts. Review recommendations of awards and other documents prior to routing an item for approval. Collaborate with departmental staff and cross-functional stakeholders to achieve organizational objectives. Oversee and participate in professional group meetings; stay abreast of new trends and innovations. Monitor, evaluate, and develop staff to optimize department resources, ensuring objectives and expectations are met. Enforce county, state and federal regulations, laws and ordinances, and recommend corrective actions in cases of non-compliance. Conduct thorough offboarding for departing staff to ensure a smooth, complete transition of in-progress work to remaining staff. The responsibilities outlined above are representative of the role but not exhaustive. Additional duties may be assigned as needed, and reasonable accommodations will be provided to qualified individuals with disabilities in accordance with applicable laws. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Edu…

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