Senior Manager, Acquisition Planning and Contract Compliance

The Sr. Manager, Acquisition Planning and Contract Compliance (Vendor-Managed Inventory and Inventory Contracts) manages a team of skilled professionals responsible for all pre- solicitation and post-solicitation activities of all procurement actions for WMATA including VMI contracts. The key function of this position is to provide acquisition planning strategy, support and contract compliance policy and guidance for all transit operations procurement needs. The Sr. Manager is responsible for the day-to-day management and implementation of Supply Chain (SCM) Contracts Management policies and procedures and for the design, development, implementation, administration and management of SCM policies related to WMATA’s procurement practices. The incumbent is responsible for managing and monitoring SCM activities and provide expert professional assistance. Principal Job Duties Establishes and implements policies, programs and processes that ensure all activities of SCM are effectively and successfully managed and supports missions and values of the Authority. Owns SCM Contract Management processes and policies, and engages in process improvements; develops, executes and manages risk management processes for SCM activities. Establishes and maintains communications regarding program and project execution with senior management across all WMATA departments. Acts as the first level of escalation for program issues that cannot be resolved by the manager or within the project. Collaborates and builds relationships with transit operations offices and other WMATA support offices (PRMT, COUN, OMBS, IT) leadership to efficiently manage all the operation's acquisition planning and contract compliance activities. Works with budget office and transit services leadership to compile departmental budget and provide strategic direction in financial forecasting, management reporting, vendor and contract performance metrics. Serves as the primary contact for WMATA SCM VMI Program management. Develops and implements policies, practices, and procedures that have a significant impact on the organization; ensures vendor managed inventory activities meet quality standards and service level agreements for goods or materials while company costs are minimized. Provides expert advice to transit operations leadership and management regarding acquisition strategies, planning, vendor management, contract management and contract execution. Provides expert advice to the technical evaluation team in source selection strategy and assists in developing evaluation reports and other required documentations. Manages, supervises and evaluates assigned personnel to include applicant selection, work assignments, performance management, disciplinary actions, and resolution of grievances. Monitors and manages workload assignment including assigning duties, directing and reviewing work assignments and assuring training and professional development of assigned staff. Mentors and coaches assigned staff to ensure desired performance. Uses assignments and training to enhance employee skills and career development. Monitors pre-solicitation development activities including planning, initiating and coordinating the solicitation activities with Procurement (PRMT) for all transit operation's material and service needs. Conducts periodic audits of the finalized documents to ensure pre-solicitation packages are compliant with procurement policies as per WMATA Procurement Procedure Manual. Audits and monitors contract management activities of all transit operations office contracts to ensure compliance with contract terms and conditions. Reports on contract status, vendor performance and cost effectiveness of contract. Develops detailed project and program plans to streamline contracting processes and improve the quality of statements of work and Cost estimates; lead project and program implementation efforts and assess impacts and results. Ensures expeditious handling of procureme…

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