Senior Logistics Coordinator

Metro Group Inc., a dynamic and growing metal recycling and transloading company, is looking for a highly organized, proactive, and dependable Executive Assistant / Lead Logistics Coordinator to join our team. In this dual-role position, you'll serve as the Executive Assistant to the Vice President of Sales while taking a lead role in coordinating daily transportation, shipping, receiving, and international CIF shipments. You'll work closely with company leadership, sales, operations, customers, freight forwarders, and transportation providers to ensure efficient communication, accurate documentation, and smooth day-to-day operations. The ideal candidate is a resourceful problem-solver who thrives in a fast-paced environment, takes initiative, manages competing priorities, and is committed to delivering WOW customer service. Why Choose Metro Group Innovative Leadership: Join a team that values continuous improvement, accountability, and delivering WOW customer service. Collaborative Environment: Work directly with executive leadership and multiple departments, playing an important role in daily business operations. Opportunities to Lead: Take ownership of logistics coordination, help develop efficient processes, and support team development and operational improvements. Make an Impact: Contribute to improvements that support customer satisfaction, transportation efficiency, and overall company performance. What You Will Do Provide Executive Support: Serve as the Executive Assistant to the Vice President of Sales, managing scheduling, coordinating meetings, preparing reports, organizing information, and assisting with daily administrative and operational priorities. Lead Logistics Coordination: Coordinate daily inbound and outbound transportation activities, ensuring shipments are scheduled, monitored, and communicated effectively between customers, carriers, sales, and operations. Manage CIF Shipments: Coordinate international Cost, Insurance, and Freight (CIF) shipments, including sales contracts, proforma invoices, ocean freight bookings, container arrangements, shipping instructions, and required export documentation. Communicate with customers, freight forwarders, steamship lines, and transportation providers to ensure shipment requirements and deadlines are met. Oversee Export Documentation: Prepare and distribute shipping documents, commercial invoices, packing lists, Bills of Lading, and shipment photos and videos. Review shipping documents for accuracy and coordinate corrections when necessary. Monitor International Shipments and Payments: Track booking confirmations, vessel schedules, shipping cutoffs, and documentation deadlines. Coordinate with customers regarding deposits, payment confirmations, and outstanding balances to help prevent shipment delays. Manage Transportation Schedules: Coordinate shipping and receiving schedules with warehouse and yard operations, adjusting transportation arrangements as needed to accommodate operational priorities and customer requirements. Monitor Freight Costs and Performance: Track transportation expenses, monitor carrier rates and performance, identify cost increases, and provide freight reporting and updates to management. Support Sales Operations: Work closely with the Vice President of Sales and sales team to coordinate customer shipments, track orders, communicate shipment updates, and help ensure contractual and customer requirements are met. Maintain Accurate Documentation: Prepare, review, and organize purchase orders, sales contracts, material receivers, loading authorizations, shipping documents, freight records, and other operational paperwork. Maintain Reports and Spreadsheets: Create, update, and manage reports, freight trackers, schedules, and shared documents using Microsoft Excel, Google Sheets, Google Docs, and other business applications. Support Financial Processes: Assist with accounts payable, freight invoice verification, financial reconciliation, payment d…

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