Senior Events and Promotions Specialist-Limited Term

Senior Events and Promotions Specialist-Limited Term Tracking Code: req2251 Faculty/Department: Communications and Marketing Department Number of Positions: 1 Appointment Type: Limited Term Hours of Work: 35 hours per week Salary Range: Level 10 - Starting Salary, Step 1 $103,661 Posting Date: September 25, 2026 Closing Date: October 2, 2026 (11:59 pm EST) Job Summary: Reporting to the Manager, Integrated Communications & Engagement, the Senior Events and Promotions Specialist leads the planning, coordination, and execution of high-profile, pan-university events and promotional initiatives that advance Ontario Tech’s strategic priorities and brand reputation. This role is responsible for ensuring that university events—including Convocation, donor announcements, dignitary visits, and president-led forums—are executed at the highest professional standard, delivering seamless experiences that reflect Ontario Tech’s values, identity, and institutional excellence. In addition to overseeing signature events, the Specialist manages the development and implementation of event-related marketing strategies and promotional collateral. Acting as the university’s events lead and advisor, this position works closely with internal departments and external partners to develop impactful engagement opportunities, while mentoring a team of support staff and students to ensure a coordinated and consistent approach. Nature of work: The position reports to the Manager, Integrated Communications & Engagement. Responsibilities/accountabilities: 1. Strategic University Event Planning & Production Leads end-to-end planning, production, and execution of flagship events including Convocation, Presidential engagements, campaign launches, dignitary visits, and donor/funding announcements. Develops and pitches strategic event concepts to the Offices of the President, Provost, Advancement, and other senior leaders to align with university goals. Coordinates project timelines, vendor relationships, and creative briefing in partnership with the Project Management team, Creative Services, and Communications staff. Produces first drafts of speeches, scripts, and event communications in collaboration with the Communications team. Ensures all events are executed in compliance with procurement guidelines, AODA standards, health and safety protocols, and institutional accessibility policies. Manages the university’s Event Planning guidelines and documentation on Brand Central, ensuring it is user-friendly and current. 2. Event Services Leadership and Institutional Advising Serves as the university’s primary advisor and contact for event-related requests and protocols. Collaborates with Risk Management, Food Services, and Procurement on institutional event guidelines (e.g., safety, alcohol licensing, vendor compliance). Participates on university taskforces and event-related committees to establish best practices and improve institutional event strategies. Supports the implementation of digital event platforms and virtual/hybrid event formats in collaboration with IT. Leads and advises on RFP/RFQ development for campus-wide and high-profile events. Keeps a pulse on event planning, décor and other trends to influence and drive relevant and modern university brand experiences. 3. Promotional Brand Collateral and Event Marketing Develops and executes the departmental promotional strategy, including sourcing and approving branded giveaways, marketing signage, and event décor. Advises other units across the university on procuring their own materials that are brand aligned and approved. Strategizes and collaborates with colleagues and university partners on plans to amplify internal events, ensuring that we’re packaging events up as content and contributing to driving Ontario Tech awareness externally. Advises university stakeholders (e.g., Advancement, Registrar’s Office, faculties) on appropriate, bran…

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