Senior Contract Administrator

Senior Contract Administrator Position Type: Independent Contractor (Incorporated) Contract Duration: 1 year, with an option to extend for up to 2 additional years in one-year increments, at the TTC's discretion. Location: Union Station, Toronto, Ontario. The role is primarily office-based, with the possibility of working remotely 2–3 days per week after training, subject to the hiring manager's discretion and business needs. Work Schedule: Monday to Friday, 35 hours per week (7 hours per day Remuneration: Competitive hourly rate, based on experience and qualifications. Role Overview We are seeking an experienced Senior Contract Administrator to support the Toronto Transit Commission's (TTC) Commercial Management Department. The successful candidates will be responsible for coordinating and administering a portfolio of Information Technology Systems (ITS) contracts, including contracts for software, licensing, technical support, maintenance, training, consulting, and other related services. This role focuses on post-award contract management, ensuring that contractual obligations are fulfilled, vendor submissions comply with established terms and conditions, contract amendments are processed accurately, and commercial risks are appropriately managed. The Senior Contract Administrator will work closely with project delivery teams, vendors, internal stakeholders, and legal representatives to resolve contractual issues, monitor vendor performance, manage claims, and protect the TTC's commercial interests. The ideal candidate will have at least five years of experience in contract administration and/or procurement, preferably within the ITS sector, along with strong analytical, organizational, negotiation, and communication skills. Experience in a transit agency or similarly complex operational or public-sector environment will be particularly valuable. The TTC is seeking up to three Senior Contract Administrators for temporary full-time assignments. Key Responsibilities 1. Contract Administration and Management Coordinate and administer the day-to-day contract management activities for an assigned portfolio of ITS contracts. Manage contracts relating to software, licensing, technical support, maintenance, training, consulting, and other technology-related services. Interpret contract terms, conditions, deliverables, obligations, and scope requirements to ensure consistent and appropriate administration. Monitor contractual milestones, obligations, deliverables, and performance requirements throughout the contract lifecycle. Ensure contract administration activities comply with TTC policies, departmental procedures, and applicable contractual requirements. Review contract documents and supporting records to confirm that contractual requirements are being applied accurately and consistently. Identify contractual risks, inconsistencies, and administrative issues and coordinate appropriate corrective actions. Maintain a clear understanding of the commercial implications of contract decisions and advise relevant stakeholders accordingly. 2. Contract Document Review and Compliance Review vendor submissions, including change requests, amendments, invoices, notices, and other contractual correspondence. Verify that submissions comply with contract terms and conditions, approved scope, pricing provisions, and applicable administrative procedures. Review and interpret tender documents, contract documents, and contractual requirements to ensure that the overall contracting strategy is implemented appropriately. Assess individual contract clauses and provisions to support consistent interpretation and application. Identify contractual ambiguities, inconsistencies, irregularities, and potential areas of non-compliance. Ensure that contractual documentation is complete, accurate, and properly supported before processing. Coordinate with project teams and vendors to obtain clarification or additional documentation where required. Maintain…

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