Senior Buyer

Senior Buyer JobID: 24898 Position Type: District Support Date Posted: 10/13/2026 Location: District Administration Center - Glendale, AZ Position Title: Senior Buyer Department: Business Services/Purchasing Supervisor: Director of Procurement and Distribution Term of Employment: 12 months Salary Classification: Classified Exempt Grade 3 Job Summary: The Senior Buyer performs advanced professional purchasing and procurement activities for the school district. The position is responsible for acquiring supplies, equipment, materials, and services in accordance with district policies and applicable State and Arizona procurement requirements. The Senior Buyer develops and administers solicitations, evaluates purchasing options, assists district departments and schools with procurement requirements and requisitions, negotiates with vendors, maintains procurement documentation, and supports the district's commitment to fair, competitive, transparent, and cost-effective purchasing practices. The Senior Buyer may provide technical guidance and training to buyers, purchasing staff, school personnel, and district departments and may serve as a lead resource on complex procurements. Essential Functions , as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class. Essential Duties and Responsibilities generally include the following: Plans, coordinate, and conduct complex purchases of supplies, equipment, services, and other goods required by district schools and departments. Prepare and administer formal and informal solicitations, including Invitations for Bids (IFBs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and requests for quotations. Develop specifications, scopes of work, evaluation criteria, pricing schedules, and other solicitation documents in collaboration with requesting departments. Review requisitions, purchase requests, specifications, and supporting documentation for completeness, accuracy, appropriate funding information, and compliance with procurement requirements. Conduct market research and identify appropriate procurement methods and potential sources of supply. Facilitate pre-bid or pre-proposal conferences, solicitation openings, evaluation processes, vendor communications, negotiations, and contract-award activities. Analyzes bids, proposals, quotations, pricing, terms, and vendor qualifications and prepares recommendations for award. Negotiate pricing, delivery schedules, terms, renewals, and other contractual provisions within delegated authority. Prepare and process purchase order requisitions, contracts, amendments, renewals, change orders, and related procurement documents. Administer assigned contracts and monitors vendor performance, pricing, expiration dates, renewals, and compliance with contractual requirements. Assist schools and departments in resolving purchasing, receiving, invoicing, delivery, and vendor-performance issues. Ensure procurement activities are conducted in accordance with applicable Arizona laws and regulations, district policies and procedures, governing-board requirements, and applicable grant or funding requirements. Maintain complete and accurate procurement files and records sufficient to document competition, evaluations, approvals, awards, and purchasing decisions. Provide procurement guidance and customer service to administrators, school personnel, and district departments. Provide technical guidance and training to purchasing staff and district employees regarding procurement procedures and purchasing systems. May assign, review, or coordinate the work of buyers, purchasing assistants, or other procurement staff without exercising full supervisory authority. Identify opportunities for cooperative purchasing, strategi…

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