Senior Administrative Assistant, Slots

Under the direction of the Supervisor Administrative - Slots, the Senior Administrative Assistant serves as a key administrative and operational resource for Slot Operations leadership. This position performs advanced administrative functions requiring independent judgment, discretion, initiative, and a comprehensive understanding of departmental operations, regulatory requirements, and business objectives. Responsible for coordinating critical administrative processes, supporting leadership initiatives, managing department records and compliance documentation, overseeing payroll administration, and facilitating communication across departments. This role exercises a high degree of confidentiality, accuracy, and accountability while providing operational support that contributes to the overall effectiveness and efficiency of the Slot Operations department. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Provides advanced administrative support to department leadership by independently coordinating administrative functions critical to daily operations. Maintains highly confidential records and sensitive information in accordance with company policies. Prepares correspondence, reports, presentations, and departmental communications. Serves as a primary point of contact for internal and external stakeholders, ensuring timely communication and follow-through on departmental initiatives. Coordinates meetings, schedules, and special projects while monitoring progress and deadlines. 2. Administers and audits departmental payroll processes to ensure accuracy, compliance, and timely submission. Reviews daily labor transactions, coding, attendance records, leave activity, and payroll variances. Maintains payroll-related databases and compliance tracking systems, including leave of absence records and workforce reporting. Analyzes payroll data, identifies discrepancies, researches issues, and partners with leadership to ensure corrective action is taken. Generates and distributes recurring and ad hoc reports to support labor management and operational decision-making. 3. Oversees the maintenance and organization of slot machine asset records and regulatory documentation to ensure compliance with Tribal, State, and Gaming regulatory requirements. Manages electronic filing systems and documentation related to gaming assets, including machine installations, movements, conversions, and removals. Coordinates preparation for internal and external audits by ensuring documentation is complete, accurate, and readily accessible. Serves as a departmental resource regarding record retention and compliance standards. 4. Performs ongoing audits and reconciliation of slot asset records to ensure inventory accuracy and data integrity. Investigates discrepancies, prepares findings, and provides recommendations to management. Collaborates with cross-functional teams to improve inventory controls, documentation processes, and operational workflows. Identifies opportunities to enhance efficiency and supports implementation of process improvements within the department. 5. Coordinates procurement and inventory of departmental office supplies and operational resources. Initiates, tracks, and follows up on service requests, maintenance work orders, and vendor-related activities to support office needs. 6. Performs other duties as assigned to support the efficient operation of the department. EDUCATION, EXPERIENCE AND QUALIFICATIONS High School Diploma or GED required. Associate’s degree or equivalent in computer software and/or business administration classes preferred. Minimum five (5) years of related administrative experience is required. Casino experience is preferred. KNOWLEDGE, SKILLS AND ABILITIES (KSA) Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, with the ability to create complex reports, presentations, spreadsheets, and business correspondence. Demonstrated ability to utilize internet-based resources, d…

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